Job Description

Summary / Objective

The HR Assistant supports the daily operations of the Human Resources department with a strong focus on H-2B workforce coordination, onboarding, and compliance . This role is responsible for administrative support, employee documentation, and coordination of foreign worker processes to ensure timely, accurate, and compliant HR operations.

Essential Functions

Serve as a primary support contact for HR-related inquiries, including calls and emails, directing as appropriate
Assist in coordinating H-2B employee onboarding , including document collection, orientation scheduling, and compliance tracking
Communicate effectively with H-2B employees and candidates; Tagalog-speaking preferred to support workforce needs
Process and maintain required HR documentation including employee changes, transfers, compensation updates, and personnel records
Maintain and update HR databases (e.g., personnel files, I-9 records, leave tracking, attendance, NCNS records in ADP)
Coordinate and process DBIDS applications and other access requirements for employees
Assist in payroll support functions, including distribution and employment verifications
Coordinate pre-employment requirements such as drug testing and onboarding documentation
Prepare HR reports (attendance, new hires, turnover, etc.) as requested
Draft, proofread, and format HR correspondence and documents
Schedule meetings, maintain calendars, and record meeting minutes as needed
Assist with HR-related communications and social media activities
Support coordination with internal departments to ensure a smooth onboarding experience
Prepare purchase orders and assist with general administrative functions
Perform other related duties as assigned

Required Skills / Abilities

Strong organizational skills and attention to detail
Ability to manage multiple priorities in a fast-paced environment
Excellent written and verbal communication skills
Ability to maintain confidentiality and handle sensitive information
Proficiency in Microsoft Office Suite and HR systems (ADP or similar preferred)
Knowledge of general office procedures and administrative practices
Ability to type at least 60 words per minute
Tagalog-speaking preferred to support communication with H-2B workforce
Familiarity with immigration or H-2B processes is a plus

Education & Experience

High school diploma or equivalent required
Minimum of three (3) years of administrative experience required
Bachelor’s degree in Human Resources, Business Administration, or related field preferred
Experience supporting HR functions or onboarding processes preferred

Core Competencies

Communication Proficiency
Ethical Conduct
Flexibility and Adaptability
Initiative
Time Management
Problem-Solving Skills
Collaboration Skills
Customer/Employee Focus
Technical Capacity

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This position operates in a professional office environment and routinely uses standard office equipment such as computers, telephones, printers, and filing systems.

Physical Demands

Prolonged periods of sitting and working at a computer
Occasional lifting of up to 15 pounds

Travel

Off-island travel is not expected for this position.

Equal Employment Opportunity Statement

The Company is an Equal Opportunity Employer. In accordance with Executive Order 11246, Section 503 of the Rehabilitation Act, and the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA), all qualified applicants and employees will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.