Salary: $41.20 - $45.72 Hourly

Location : Janesville, WI

Job Type: Full Time

Job Number: RC-0804400

Department: Rock Haven

Opening Date: 05/01/2024

Closing Date: 5/31/2024 5:00 PM Central

Position Summary and Job Duties

The Business Supervisor is responsible for supervising the accounting and billing functions and staff for the Rock Haven Nursing Home, performing key accounting functions, completing required state and federal fiscal reports, annual budget and audit coordination and preparation, contract monitoring and development in collaboration with NHA and/or clinical team. The Business Supervisor also serves as a resource and leader related to general areas of business services for the facility.
45% Review, analyze, and monitor Rock Haven budget programs, projects and grant requests and make budget recommendations to the Nursing Home Administrator for the annual County budget.

Assists in the development of the annual budget, developing cost/revenue estimates for grants, and development of related materials.
Plans, coordinates and prepares for year-end audits by public accounting firms and third party auditors.
Maintains fixed assets records to include additions, deletions, and reconciliations of depreciation.
Receives journal entry files from departments, reviews, reconciles and posts to General Ledger.
Balances the General Ledger on a monthly and annual basis, notifies departments when each month has been closed.
Calculates monthly revenue and reconcile to patient days for month.
Create reports for and attend Committee and Board meetings as needed

30% Hire, Supervise, Train, Evaluate, and Coach Professional and para-professional staff in the Rock Haven Finance Office who complete functions related to Accounts Receivable/Accounts Payable/Billing/Resident Accounts.

Monitoring aged account receivable to ensure revenue is received in a timely manner avoiding uncollected receivables, and working in collaboration with the collections attorney when necessary
Ensure all resident related billings are processed in a timely manner with accuracy and low error rate.
Updates, implements, and trains business office staff of new regulations regarding health care reimbursement and finances from state and federal government.
Ensure resident trust fund in-house banking system is always following appropriate statutory requirements
Ensuring Purchasing and accounts payable processing to include maintenance of adequate records of authorized expenditures.
Ensure internal controls are in place to safeguard all assets which could include monthly bank reconciliations, internal audits of all accounts and financial records, and yearly inventory valuation, etc.
Ensure the timeliness of facility's daily deposit and posted payments to resident accounts

20% Program Analysis

Develops program and financial reports for necessary State agencies, County Administration, to include department heads/division managers, County Administrator and County Board.
Responsible for analysis of new and existing programs.
Establishes formal system of evaluation and monitoring of services.
Maintains evaluation and monitoring of systems on an on-going basis for existing services, may recommend modifications for services currently provided.
Assists in implementation and review of federal, state and contractual regulations governing provided services.
Reviews, interprets and analyzes financial and statistical data for management and directed.
Gathers, analyzes, and complies information for Medicaid Cost Report and Medicare Cost Report for MA rate setting and Medicare Reporting.

5% Performs other duties as assigned.

Maintain relations with residents, families, banks, colleagues, and other third parties as a representative of the facility
Acts as a liaison to information technology and supervises activities relating to computer programs and computer reporting.
Prepares and maintains a standard operating procedure manual for the Financial Office

Success Factors (KSA's)

Comprehensive knowledge of generally accepted accounting principles and practices.
Knowledge of accounting and auditing principles and methods and their application to governmental accounting systems.
Knowledge of a variety of governmental programs and the associated reporting requirements.
Considerable knowledge of computer software packages, including but not limited to excel, word, etc.
Working knowledge of Medicare and Medicaid reimbursement methodologies.
Working knowledge of third party reimbursement systems and accounts receivables.
Working knowledge of project management practices.
Ability to prioritize and coordinate multiple assignments with minimal supervision.
Ability to lead, motivate, supervise, train, and coordinate work of staff.
Ability to effectively analyze and solve problems.
Ability to work and communicate effectively.
Ability to express ideas clearly, orally and in writing and to exercise judgment and discretion in the applications and interpretation of departmental policies, rules, and regulations.
Ability to establish and maintain effective working relationships with administration, co-workers, elected officials, auditors, and the general public.
Ability to Maintain prompt and regular in person attendance.

Job Requirements, Education, Training & Experience

Bachelor's degree in accounting, business, public administration or a closely related field.
Five years of experience in a governmental setting
Supervisory experience
Experience or knowledge working with Medicare, Medicaid, and long-term care insurance reimbursement.
Certified Public Accountant preferred but not necessary
An equivalent combination of training and experience maybe considered.

Essential Job Functions (physical elements, equipment and working conditions)

Physical elements:

Ability to sit, stand, walk for long periods of time.
Ability to expert up to 20 pounds of force occasionally or up to 10 pounds frequently to lift, carry, push, pull or otherwise move objects.

Equipment use:

Ability to use a computer and computer keyboard.
Familiar with the use of other types of office equipment such as printer, fax machine, copy machine, etc.

Working conditions:

Works in well-lighted/ventilated office areas, as well as throughout the nursing home facility and its premises.
May be subject to potentially hostile and emotionally upset residents, family members, personnel, visitors, etc.

Rock County Employee
Facts and Benefits Highlights

Rock County historic and cultural attractions: Rock County is in south Central Wisconsin along the Illinois border. The County has a population of 161,188 making it the ninth largest County in Wisconsin. Janesville, Wisconsin (pop. 64,009) is the county seat. Janesville is located on the I39/90 corridor, forty miles south of Madison, seventy-six miles west of Milwaukee and about two hours from Chicago.

Rock County's many historic and cultural attractions include the City of Evansville historic district, Beloit College (an acclaimed liberal arts institution located in the City of Beloit) and the City of Janesville's Rotary Botanical Gardens and Tallman House (an exceptional example of Italian villa style architecture from the mid 1850's).
The Cities of Janesville and Beloit have a combined symphony orchestra, as well as individual performing arts centers. The Rock County Fair and Riverfest are regional cultural celebrations held every summer in the Cities of Janesville and Beloit respectively. These Cities both have extensive park and open space networks, including portions of the Ice Age National Scenic Trail, a Statewide trail commemorating the State's geologic history. Additionally, the Rock River runs through these Cities, offering many recreational opportunities.

Salary:

Employees are paid every two weeks on Friday (26 checks in a year). Paychecks are directly deposited in the employee's bank account. There is a two-week delay between the pay period worked and the payday. New employees generally wait four weeks before they receive their first check, which is a live paper check. Direct deposit is a requirement of employment.

Holidays (Ordinance 18.501):

The following holidays are observed by the County and shall be granted to regular employees with pay and to temporary employees without pay, unless such employees are required to be on scheduled work:
(a) New Year's Day
(b) Martin Luther King Jr. Day
(c) Spring Holiday to be observed the Friday immediately preceding Easter
(d) Memorial Day
(f) July 4th
(g) Labor Day
(h) Thanksgiving Day
(i) Friday following Thanksgiving
(j) Day before Christmas
(k) Christmas Day
(l) One Floating Holiday
(m) Any additional holiday granted by the County Board.
(n) The County Administrator may designate additional holidays in unusual circumstances with the approval of the County Board Chair and/or Vice Chair.
For employees working the standard work schedule, when a holiday falls on Saturday, it shall be observed on the preceding Friday. When a holiday falls on a Sunday, the following Monday shall be observed.

For employees not working the standard work schedule see the HR Policies and Procedures.

Vacation (Policy & Procedure Manual 5.47):

Employees (.4 FTE or greater) hired on or after April 10, 2023, shall earn vacation according to the following schedule:

Health Insurance including our Wellness component:

Rock County offers a dual choice point of service plan. Employees will have a choice to elect coverage with either Dean Health Care or Mercy Health Care. Employees can enroll within the first 30 days of employment, after that there is an annual open enrollment period in the fall. In the case of a qualifying event (birth, marriage, FTE increase, loss of coverage, etc.), the employee will also have 30 days to enroll or make changes. No exceptions will be made. The County will pay 90% of the premium for health insurance and the Employee may earn the remaining 10% of the premium, based on the terms of participation of the Healthy Employee Incentive Program.

Sick Leave (Policy 5.39):

Sick leave pay shall commence on the first day of any period of illness due to accident, injury, or disease.

All full-time employees shall earn one sick leave day per month of continuous employment. All part-time employees whose regular workweek is sixteen hours or more shall earn one sick leave day on a prorated basis directly in relation to the normal full time employment period. All part-time employees, who work less than sixteen hours per week, shall not earn sick leave. Temporary and seasonal employees are not eligible for sick leave. Sick leave shall accrue to a maximum of one hundred thirty days.

Dental Plan:

The County offers a dental plan through Delta Dental and will pay 60% of the applicable
premium for the lowest cost plan. Employees can enroll within the first 30 days of
employment, after that there is an annual open enrollment period in the fall. In the case of a qualifying event (birth, marriage, FTE increase, loss of coverage, etc.), the employee will also have 30 days to enroll or make changes. No exceptions will be made. Newly enrolled employees will likely see a double deduction on their first paycheck; premiums are paid one month in advance.

Vision Plan:

The County offers a vision plan which employees can enroll in at their own cost. Employees
can enroll within the first 30 days of employment, after that there is an annual open enrollment
period in the fall. In the case of a qualifying event (birth, marriage, FTE increase, loss of coverage, etc.), the employee will also have 30 days to enroll or make changes. No exceptions will be made.
Newly enrolled employees will likely see a double deduction on their first paycheck; premiums are paid one month in advance.

Life Insurance:

The County provides term life insurance through the State of Wisconsin Plan. Employees can purchase insurance in increments based on their salary, up to five times their salary. The County will contribute 20% of the cost for the first increment only - one times the employee's salary. Employees can also purchase coverage for their spouse and/or children.
*Eligibility for this benefit is tied to whether the employee is eligible for retirement benefits. (You must be expected to work for at least 12 months and 1200 hours, or have previously qualified for the WRS)

Voluntary Benefits:

The County offers voluntary benefits which employees can enroll in at their own cost. Employees
can enroll within the first 30 days of employment, after that there is an annual open enrollment
period in the fall. Voluntary benefits may include: Disability, Hospital indemnity, Supplemental Life, Critical Illness, and Accident Insurance. Employees are responsible for 100% of the premiums for any voluntary benefits elected. Deductions are taken post tax. Please visit the Human Resources intranet page for more information.

Deferred Compensation:

Employees can participate in one of the identified deferred compensation plans (Nationwide, Wisconsin Deferred Comp, and Security Benefits) at their own cost.

Flexible Spending Account (Medical and Dependent Care):

Employees can elect to put an annually IRS established amount into a flexible spending account through (EBC) to pay for their own non-reimbursed medical care expenses. Employees can also put in up to $5,000 for dependent care accounts.
If you leave County employment, you have ninety (90) days to submit expenses incurred prior to your last day.

Retirement:

Rock County participates in the Wisconsin Retirement System (WRS). Eligible employees are required to participate. What an employee receives at retirement is dependent upon several factors - age, length of service, salary.

Rock County and the employee make equal contributions to the Wisconsin Retirement System on behalf of the employer. The contribution rate is addressed in the employment letter.

Employees in protective status have the percentage contributions defined in their respective collective bargaining units.

Employees who have questions about their retirement benefits should contact WRS.

Bereavement Leave (Policy 5.04):

In the event of a death an employee may be excused from work without loss of pay for up to a maximum of thirty-two (32) hours annually for the purpose of attending a person's wake, visitation, memorial service, funeral, or make necessary arrangements regarding the person's death, within a reasonable time after the occurrence. Reasonable time after the occurrence is defined as within six (6) months from the date of death.

No more than (32) hours can be used for the same decedent.

If additional time is required beyond the thirty-two (32) hours annually, an employee may request to use accumulated vacation, holiday, or comp-time. Sick leave can be used for a parent, spouse, or child only.

Bereavement leave cannot be accrued from one year to the next.
Bereavement leave can be used in increments of quarter hours.

A second or third shift employee may be excused from work the scheduled shift before or after the event, provided the shift begins or ends on the same calendar date of the event.
All leaves under this section shall be prorated based upon the employee's FTE.

EAP:

The County provides an Employee Assistance Program (EAP) for employees to use for all kinds of personal and professional assistance. In the case of counseling, professional counselors are available 24 hours a day, 7 days a week. An employee can establish a relationship with a counselor over the phone or set up an in-person appointment with a counselor in the area. As of March 1, 2022, the EAP program will pay for up to six visits.

Parking:

The County provides free parking at all its facilities.

Workplace Attire (Policy & Procedures 5.53):

All Rock County employees are expected to present a professional, businesslike image to clients, visitors, customers, and the public. Acceptable personal appearance, like proper maintenance of work areas, is an ongoing requirement of employment with the County. Supervisors should communicate any department-specific workplace attire and grooming guidelines to staff members during new-hire orientation and evaluation periods. Any questions about the department's guidelines for attire should be discussed with the immediate supervisor.

Employee Identification Badge (Policy & Procedure 5.08)

All Rock County employees shall have and display, an identification badge while conducting official County business. Minimal exceptions, for safety reasons, may be approved by Department Heads.

Smoking:

All County buildings are smoke free. By County Ordinance anyone visiting or working in any County building is prohibited from smoking closer than 30 feet from any building entrance. The Ordinance also makes the entire Rock Haven Nursing Home a smoke free "campus."

Prior to new hire orientation, please access policy documents here:

Active Employees: For full policy documents, please visit the Human Resources Intranet page, "Personnel Ordinance" and "Policy & Procedure Manual".

Please note, you may also be subject to department specific work rules.

Still have questions? Call us! Human Resources: 608-757-5520