Virtual EA

We are seeking candidates deeply committed to our mission: to transform the banking industry from within. We lead by example, collaborate with and invest in change-makers and build sustainable prosperity in our communities.

Beneficial State is one of only a handful of B-Corp banks in the nation and one of the highest-rated B-Corps on the planet. We demonstrate how a bank can combine social equity, environmental sustainability, and business stability to create a better financial system - a system that drives inclusive prosperity to benefit people and the planet. #If you are ready to do challenging and transformative work that will build a brighter future for us all, and you are hungry to bring your passion and energy to the table, we welcome your application.

Full-time

UNION REPRESENTATION:

Monday-Friday
The Executive Assistant II (EA II) is an experienced administrative professional who provides advanced administrative and operational support to senior leaders while helping bridge tactical execution and emerging strategic support. This role manages complex calendars, office operations, and small to medium-scale projects, and plays an active role in improving administrative processes that enhance executive effectiveness and organizational efficiency.
Operating within a centralized administrative team model, the EA II contributes to cross-functional initiatives, supports executive communications, and helps implement and iterate standardized workflows across offices and teams. This position requires strong judgment, discretion, and initiative, and offers opportunities for professional growth, increased responsibility, and meaningful impact within a mission-driven, multi-state financial institution.
Executive & Office Operations

Act as an operational bridge between executive leadership and daily business operations by anticipating evolving priorities and proactively coordinating schedules, meetings, and logistics, aligning daily work and priorities with executive goals and key performance indicators while tracking progress and outcomes
Manage complex calendars, travel arrangements, and expense reporting for multiple senior leaders, managing multiple concurrent priorities with minimal supervision while maintaining accuracy, responsiveness, and confidentiality
Support office operations by coordinating resolution of facilities issues, managing office supplies, and ensuring equipment readiness to maintain a professional work environment, demonstrating professionalism, credibility, and service-oriented mindset in representing the executive office
Coordinate onboarding and offboarding logistics with increased autonomy, ensuring seamless transitions while applying strong ethical judgment and integrity when handling sensitive and confidential information
Serve as a reliable backup to the Executive Assistant III or Chief Executive Assistant
Administrative & Project Coordination
Coordinate small to medium-scale projects and events, tracking timelines, deliverables, and budgets, proactively identifying and solving complex problems using analytical thinking, sound judgment, and creativity
Prepare, edit, and format executive-level correspondence, reports, and presentations that support informed decision-making and strategic communication
Provide logistical and administrative support for board of directors' meetings, including preparing materials, coordinating schedules, and supporting hospitality logistics

~ Coordinate communications and logistics with external partners, vendors, and stakeholders, building strong working relationships across teams and functions through clear communication and collaboration

Process Improvement & Cross-Functional Support
Identify, implement, and document improvements to administrative workflows and standardized processes, embracing best practices and continuous improvement to enhance efficiency and consistency
Participate in cross-functional initiatives and organization-wide projects, representing the administrative function and supporting successful execution
Share best practices and provide coverage across the Executive Assistant team to maintain continuity of operations and consistent service delivery
Complete required compliance training timely
Perform position-specific responsibilities and other duties as assigned in support of executive operations and organizational objectives
Technology & Digital Enablement
Champion adoption of advanced digital and AI-enabled tools (e.g., workflow automation, automated expense reporting, meeting transcription), embracing continuous learning and new technologies to improve individual and team effectiveness
Identify opportunities for technology-enabled process improvements and collaborate with cross-functional partners to pilot and refine solutions
Train and support colleagues in the effective use of new tools and technologies, promoting digital readiness and continuous improvement
Diversity & Inclusion
Customer Service
Process Improvement

ENVIRONMENT, PHYSICAL & MENTAL ACTIVITIES

The incumbent is in a non-confined office-type setting in which they are free to move about at will. It may include some minor annoyances such as noise, odors, drafts, etc. For Hybrid and Remote roles, work may also be performed away from BSB worksites depending on the position and requirements. For Hybrid/Remote work, employees are required to have an environment when working at home that has a dependable, high-speed internet connection and environment conducive to frequent phone or internet calls where private, confidential or other information is not visible, able to be overheard, or physically or electronically accessible to anyone else.
The incumbent in the course of performing this position spends time writing, typing, speaking, listening, lifting (up to 10 pounds), driving, carrying, seeing (such as close, color and peripheral vision, depth perception and adjusted focus), sitting, pulling, walking, standing, squatting, kneeling and reaching.
The incumbent for this position may operate any or all of the following: personal computer, cellular telephone, printer, and other standard office equipment.
The incumbent in this position must be able to accommodate reading documents or instruments, detailed work, problem solving, customer contact, reasoning, math, language, presentations, verbal and written communication, analytical reasoning, stress, multiple concurrent tasks and constant interruptions.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High School Diploma or equivalent
Five (5) or more years of relevant professional administrative or office support experience
Working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and collaborative tools such as SharePoint and OneDrive; Ability to manage multiple tasks, projects, and priorities with professionalism, discretion, accuracy, and timely follow-through
Ability to travel domestically as required to support meetings, trainings, or events
Compensation for our organization is based on factors that include the role, required knowledge, skills, abilities and competencies, and candidates' relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. Our pay ranges are based on national living wage indexes, such as MIT's living wage index, to enable us to pay our employees beyond what are standard practices for many employers, and also take into account geographically-specific recent compensation market survey data for each position.
Beneficial State Bank's benefits include a comprehensive package designed to support you and your eligible dependents. Medical / Dental / Vision / Basic Life / STD / LTD
~ Holidays: 11 days per year

~401(K) / ROTH / FSA / HSA / EAP

• Bank-Wide Annual Discretionary Bonus Program
• You are welcome here at Beneficial State Bank. We are an equal opportunity employer and all qualified applicants will receive consideration for employment regardless of race, color, religion, sex, sexual orientation, national origin, gender identity, disability or veteran status.