Administrative Professional (part-time or full-time)

Back Part-Time Administrative Assistant

Location: Hybrid - Work from Home + Travel to Boston/Cambridge Events

Schedule: Part-Time (remote admin hours) + scheduled evenings/weekends for performances and rehearsals

Virtual interview process; Our client is a mission-driven nonprofit organization dedicated to supporting and showcasing disabled artists through educational classes, performances, and community programming. Their work creates meaningful opportunities for artistic expression, inclusion, and community connection across the Greater Boston area.

We are seeking a highly organized, polished, and proactive Executive Assistant / Operations Coordinator to support the Executive Director and help keep day-to-day operations running smoothly. This dynamic hybrid role combines executive support, board coordination, donor administration, event logistics, and community engagement. The role begins part-time with potential to grow into a full-time opportunity.

Manage the Executive Director’s calendar, inbox, calls, travel, and scheduling priorities

Serve as the main liaison between the Executive Director, staff, and Board of Directors

Draft, edit, and proofread correspondence, reports, presentations, and grant materials

Represent the Executive Director at partner sites, funder events, and community celebrations when needed

Maintain donor CRM/database with accurate and timely updates

Support fundraising campaigns, grant tracking, and special donor events

Operations & Event Support

Manage office vendors, supplies, and administrative systems

Support rehearsals, performances, and community outreach initiatives

Act as the day‑of contact for major events and communicate urgent needs to leadership

Assist with program preparation and external partnership coordination

3+ years of experience in executive support, office management, nonprofit administration, or related roles

Comfortable balancing remote administrative work with in-person event support

Experience supporting boards, committees, or donor databases is a plus

Professional, dependable, and able to handle confidential information

Passion for arts, community engagement, accessibility, or nonprofit work highly valued

Flexible availability for pre‑scheduled evening/weekend events

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