Administrative Assistant I

Job Description:

Position Overview:
This part-time, hybrid position serves as an administrative assistant for the Office of Admissions, handling organizational and data-entry tasks related to admissions records.

Salary Range : $27,434.29 - $27,434.29
Hours: 18.75 per week
Bargaining Unit: This position is governed by the AFSCME Collective Bargaining Agreement.
Supervision Received: Director of Enrollment Technology
Supervision Exercised: n/a

ESSENTIAL JOB DUTIES:

• Position requires the ability to reconcile data issues across multiple systems. Failure to do so properly can result in issues with student login, class scheduling, and communications.
• Cross-system data management is the primary function of this role. It requires a keen eye for detail and an understanding of how key data points are stored in multiple systems.
• Resolves Admissions CRM (Slate) to college Student Information System (Colleague) import errors - duplicates, ambiguities, and discrepancies, including person, address, and application duplicates.
• Maintains clean data records for applicants.
• Maintains Slate and Colleague data synchronization, and performs checks and audits on the data shared between systems.
• Completes data entry in Colleague and Slate when necessary.
• Performs other processes and tasks as required by the Dean of Admission and Associate Director of Admissions Technology and Operations. These may include application material processing.
• Communicates regularly with the IT office as it relates to student data.

Requirements:

Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below.

I. An Associate's or higher degree with a major in business administration, business management, or public administration may be substituted for the required experience.*

Additional Information:

Please note MassArt:

• Does not support employment-based visa sponsorship or non-student exchange visitor visa sponsorship.
• Is not an E-Verify institution.

Selected candidates must be eligible to work in the US at the time of employment, complete all onboarding tasks including a Criminal Offender Record Information (CORI) and Sex Offender Registry Information (SORI) background review and provide proof of eligibility to work in the US by completing the Form 19, Immigration Reform and Control Act of 1986.

You are required to show proof of your identity and employment eligibility within three (3) days of the start of your employment. You will not be authorized to work in any capacity until all paperwork has been completed. For a list of all acceptable documents please click here.

Comprehensive Benefits (does not apply to contractor/student positions) :
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
Want the specifics? Please click here to view MassArt Benefits.

MassArt provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other legally protected class.

MassArt complies with all applicable federal, state and local laws governing nondiscrimination in employment in every location in which the college operates. This policy applies to all terms and conditions of employment.



Application Instructions:

Kindly submit your resume and cover letter.