Administrative Assistant I

Administrative Assistant Opportunity in Boston

Are you ready to take on a dynamic role that supports the heart of our department? We are seeking an enthusiastic Administrative Assistant to coordinate and manage essential departmental functions and events. Located in the vibrant city of Boston, MA, this on-site position offers an opportunity to work in a stimulating academic environment.

Key Responsibilities:

• Coordinate and support departmental events such as Graduation Dinner, Research Day, and more.
• Manage student and faculty onboarding processes including orientations and packet reviews.
• Assist with academic functions, including course scheduling and registrar duties.
• Maintain departmental calendars and manage room requests and meeting coordination.
• Track and approve faculty time off requests.
• Support accreditation and compliance initiatives.
• Facilitate resident applicant interview processes and travel arrangements.
• Manage procurement and inventory, including office and research supplies.
• Oversee student administrative processes and scholarship coordination.
• Prepare and distribute dashboards and departmental reports.
• Assist faculty with letters of recommendation and general administrative support.

Requirements:

• Strong organizational and communication skills.
• Ability to manage multiple tasks and priorities efficiently.
• Proficiency in using university procurement and scheduling systems.
• Experience in event coordination and administrative support.

Preferences:

• Previous experience in an academic or research setting.
• Familiarity with compliance and accreditation processes.

This is a full-time, on-site position with an 8-hour workday and a 40-hour workweek. If you are ready to contribute to our academic community and thrive in a collaborative environment, we encourage you to apply!

Apply Now and Be a Part of Our Vibrant Team in Boston!