Administrative Assistant

Executive Assistant

Location: Boston, MA Duration: 10 Months

Responsibilities:

• Effectively manage the Chief Data Officer (CDO) and the Assistant Secretary for Strategy and Planning's calendar and all communications related to meetings.
• Resolve scheduling conflicts as they arise, prioritizing issues to ensure an effective time management approach.
• Maintain conference room calendars.
• Assist management staff and Senior Executive Assistant to the Secretary as needed.
• Communicate agendas and respond to calendar changes as needed.
• Manage written and verbal correspondence while exercising a high degree of discretion and confidentiality.
• Assist with preparation of presentation materials, agendas, and send follow-up communications.
• Format and edit executive-level documentation using Microsoft Word, PowerPoint, and Excel.
• Provide front desk coverage for the Executive Office as needed.

Preferred Skills:

• Minimum 2 years' experience supporting C-Level management.
• Strong organizational skills with excellent attention to detail.
• Excellent calendar management skills, including the coordination of complex executive meetings.
• Excellent interpersonal skills and the ability to build relationships with internal staff and external customers.
• Expert-level written and verbal communication skills.
• Demonstrated proactive approach to problem-solving with strong decision-making capability.
• Highly resourceful team player, with the ability to be extremely effective independently.
• Proven ability to adhere to and meet deadlines.
• Proven ability to handle confidential information with discretion.
• Strong proficiency in Microsoft Office 365, PowerPoint, Word, Excel, and SharePoint.
• Demonstrated ability to take initiative and exercise sound judgment.