Administrative Assistant

Administrative Assistant

At BBH, partnership is more than a form of ownershipit's our approach to business and relationships. We know that supporting your professional and personal goals is the best way to help our clients and advance our business. With a 200-year legacy and a shared passion for what's next, this is the right place to build a fulfilling career.

Join us as an Administrative Assistant in our Boston office to support our Chief Human Resources Officer (CHRO).

Some of your key responsibilities will include:

• Coordinating all aspects of business travel, including booking flights/car service/hotel arrangements, etc.; travel will be both domestic and international
• Processing detailed expense reports in Concur.
• Maintaining the CHRO's calendar in Outlook.
• Scheduling meetings and conference calls in Zoom and Teams with international participants.
• Manage reception desk on the HR floor, including greeting interview candidates, escorting them to their interview room and ensuring the interviewer is prepared with a copy of the candidate's resume
• Light support of broader Human Resources Leadership Team (HRLT) activities, including minute-taking at meetings, editing and compiling presentation materials in PowerPoint, managing logistics for Town Halls, etc.
• Assisting with in-office meetings, including managing invitations/confirmations, room reservations, logging/receiving guests, room preparation, ordering and arranging food & beverage, travel support for guests, coordinating A/V needs, and printing meeting materials, etc.
• Supporting a handful of team events with planning, research, reservations, coordination, etc.
• Supporting other administrative tasks, as needed, including FedEx, managing supplies, document preparation, answering phone calls/taking messages, etc.

Qualifications:

• At least 5+ years of experience in an Administrative Assistant/Executive Assistant role.
• Proficiency required in business appropriate systems, including but not limited to, MS Office (Outlook, Word, Excel, PowerPoint), travel systems (Navan), expense reporting systems (Concur).
• Must be dependable, organized, detail-oriented, possess comfort while multi-tasking, and demonstrate strong follow-up skills.
• Ability to handle sensitive information with discretion and professionalism.
• Excellent communication and interrelationship skills.
• Must be proactive, take initiative, and be open to learning and taking on new tasks.
• Professional demeanor and appearance in all settings i.e., in person, phone, virtual.

Salary Range

$60,000- $70,000 + annual target bonus

BBH and its affiliates' compensation program includes base salary, discretionary bonuses, and profit-sharing. The anticipated base salary range(s) shown above are only for the indicated location(s) and may differ in other locations due to cost of living and labor considerations. Base salaries may vary based on factors such as skill, experience and qualification for the role. BBH's total rewards package recognizes your contributions with more than just a paycheckproviding you with benefits that enhance your experience at BBH from long-term savings, healthcare, and income protection to professional development opportunities and time off, our programs support your overall well-being.

We value diverse experiences. We value diverse experiences and transferrable skillsets. If your career hasn't followed a traditional path, includes alternative experiences, or doesn't meet every qualification or skill listed in the job description, please do go ahead and apply.

Brown Brothers Harriman (BBH) is a premier global financial services firm, known for premium service, specialist expertise, technology solutions and partnership approach to client management. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. Delivering for our clients and each other energizes us.

We believe that how we do our work is just as important as what we do. We are relentless problem solvers who know our best ideas come from collective debate and developmentso we are never possessive about our ideas. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advicecreating success that lasts. No matter where you sit in the organization, everyone is empowered to contribute their ideas. BBHers can pick up the phone and call any colleague, and they are happy to help. Expanding your impact beyond your daily role is part of how we operate as trusted partners to one another.

We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, oftenpushing the boundaries of innovation. As a private partnership, every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day-to-day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. Because we know, our success begins with yours.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, genetic information, creed, marital status, sexual orientation, gender identity, disability status, protected veteran status, or any other protected status under federal, state or local law.