Administrative Assistant / Office Manager

Administrative Assistant / Office Manager

Seeking a dedicated professional to support the US Real Estate team in a fast-paced environment. This onsite role in Boston, MA, involves providing administrative assistance to various business leaders. Responsibilities include managing schedules, coordinating meetings, and handling travel arrangements using general office technologies.

Provide administrative support to senior management across multiple time zones. Coordinate and prepare meetings involving internal and external teams. Manage multiple calendars and resolve scheduling conflicts efficiently. Handle travel arrangements and expense reports for domestic and international trips. Prepare materials and presentations for client meetings.

Proven experience supporting executives in a professional environment. Preferred college degree, minimum Associates degree or equivalent. Advanced skills in office applications like Word, Excel, and PowerPoint. Experience with booking complex travel arrangements. Strong organizational skills with the ability to multitask and prioritize. Managing multiple calendars with the ability to prioritize and handle scheduling conflicts. Booking travel arrangements and expense preparation for frequent and complex travel (domestic and international) using Concur.

Microsoft Office Suite | Adobe Acrobat