Receptionist for Administrative Professionals

Administrative Assistant

The City of Aiken is accepting applications for an Administrative Assistant to join our Parks, Recreation, & Tourism department. This position performs complex administrative and secretarial duties to assist the department or division.

Examples Of Duties

Orders and maintains office supplies; ensures maintenance of shared office equipment; interprets policies and procedures for staff

Assists with oversight of special projects and events as assigned; monitors projects to ensure accuracy and completion

Operates a computer and software to type documents, input and retrieve data, and generate a variety of reports

Composes emails, letters, memoranda, reports, agendas, procedures, and other documents pertinent to the department from written notes, verbal instruction, or tape; proofreads and corrects documents

Develops and maintains cooperative relationships with other City departments, outside vendors, and the general public contacted in the course of work; attends meetings

Organizes, develops, and implements procedures for recording and filing various forms and reports and maintains filing systems

Receives, determines, and resolves complex citizen complaints, problems, or complaints; works with division heads to resolve problems

Accounts for and deposits monies received by department; maintains various fiscal records

Serves as lead worker to personnel performing routine clerical duties; instructs and trains new employees in correct methods, procedures, and operation; inspects and monitors work to ensure compliance with established procedures; assists with work as needed

Assists with preparation of departmental budget; assists in compiling monthly, annual, statistical, and related reports

Performs receptionist duties; greets public entering office and offers assistance; responds to questions, concerns, or complaints from knowledge of departmental procedures; takes messages and forwards to appropriate party

Other Responsibilities

Sorts and routes incoming mail; processes outgoing mail

Makes copies of documents and reports

Fills in for other employees as needed

Attends staff meetings; assists leadership in developing new departmental policies and procedures

Minimum Qualifications

High School diploma or equivalent

Two-year college or technical/vocational school degree (preferred)

Four years of clerical experience or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities

Valid driver's license

Must obtain First Aid/CPR/AED & DDC-8 certifications within six months of employment

Competent in Microsoft Office 365

Analytical, interpersonal, and language skills necessary to perform functions of the job

Supplemental Information

This position is subject to a criminal background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. The City of Aiken is a drug-free workplace and an Equal Opportunity Employer.

City of Aiken, SC