Graduate Administrative/Professional

Administrative Assistant II

The Superior Court of California, County of San Bernardino, is seeking qualified applicants for the position of Administrative Assistant II. Key responsibilities include providing comprehensive administrative and secretarial assistance to assigned managers, independently creating, editing, and finalizing a variety of materials requiring thorough knowledge of court services, policies, and procedures, managing calendars, scheduling meetings, coordinating communications, and maintaining organized office systems. Confidential task management and applying established court policies and procedures to daily tasks while exercising independence and sound judgment are also part of the role.

The Court will accept applications until a sufficient number of qualified candidates have applied, and this recruitment may close at any time without notice. Applicants are strongly encouraged to apply early, with priority consideration given to those who submit their materials by September 27, 2026. This recruitment will include an online assessment as part of the selection process. Tentative testing dates: Monday, October 5 - Sunday October 11 (*dates subject to change without prior notice.)

Under general supervision, performs a variety of highly complex, responsible, specialized and sensitive office support and secretarial-related functions for judicial officers; types and edits documents ranging from general correspondence to specialized legal reports and documents; may provide administrative support to Court managers; The Administrative Assistant II performs full journey-level functions and provides highly responsible complex and diverse administrative and secretarial support to assigned judicial officers. Incumbents are responsible for ensuring officers have the appropriate materials, documents and support on a daily basis. Incumbents produce a wide range of legal documents, correspondence, memoranda and reports requiring a thorough knowledge of assigned Court services, regulations, policies and procedures. Duties and responsibilities are carried out with considerable independence within a framework of established policies and procedures. The employee in this class typically reports to a District or Administrative Manager. Administrative Assistant II is distinguished from Confidential Administrative Assistant in that incumbents in the latter class provide advanced administrative and secretarial support services to executive management and/or the Presiding Judge.

Performs a variety of complex, responsible, specialized and sensitive administrative and secretarial support functions for judicial officers; handles, composes and maintains a variety of court documents and rulings requiring a high level of discretion; prepares documents from handwritten notes and oral or machine dictation; ensures all documents are processed in accordance with Court policies/procedures, legal mandates and timeframes.

Responds to difficult and sensitive public contacts in person or on the phone, serves as a liaison for judicial officers in situations requiring tact and judgment; answers or refers questions based on knowledge of the Court's policies and procedures.

Completes payroll affidavits and leave requests for assigned judicial officers and forwards for approval; Works with Supervising Judges to prepare weekly judicial coverage plans, attends planning meetings and prepares formal coverage memos/notifications.

registers judicial officers for required training and education, and coordinates travel arrangements through the Travel Coordinator; Prepares and assists with various projects including researching, compiling, arranging and computing data; obtains judicial officer's signature on various legal documents including county and state affidavits, submitted matters and assigned judges claims.

Receives and processes letters of complaint against judicial officers; assembles, distributes and tracks files and other documents throughout investigations; Coordinates logistics for judicial moves to ensure seamless and smooth transitions; communicates judicial preferences to the receiving Administrative Assistant and transfers sensitive judicial files.

Orders judicial officer supplies including nameplates, letterhead and basic office materials.

May provide administrative support to district managers including ordering, maintaining and dispersing supplies, coordinating facilities management issues and maintaining confidential personnel files and documents.

Provides backup to Administrative Assistant I's as required.

Graduation from high school or GED equivalent, and at least three (3) years of administrative support or secretarial experience in an administrative, court or legal environment; or an equivalent combination of education, training and experience. Experience in a public court or one (1) year of experience as an Administrative Assistant I is preferred. A valid California Class C driver's license and the ability to maintain insurability under the Court's vehicle insurance program.

Knowledge of: court organization, functions, rules, policies and procedures applicable to assigned areas of responsibility; legal terms and phraseology, general and specific legal forms, documents and procedures used in legal practice and proceedings; legal reference materials and their contents and correct forms of citation; basic court rules and requirements used in legal practices and proceedings; principles and practices of customer service and telephone etiquette; court ordinances, codes, procedures and practices regarding computer hardware, software and data security; correct English usage, including spelling, grammar and punctuation; court and/or departmental business processes commonly supported by applications; safety policies and safe work practices applicable to the work.

interpret, apply, explain and reach sound decisions in accordance with regulations, policies and procedures; organize, research and maintain complete and extensive office files; compose correspondence and prepare documents from brief instructions; communicate clearly and effectively, both orally and in writing; understand, interpret, explain and apply applicable laws, ordinances and technology policies; maintain and ensure the integrity of sensitive and confidential information; Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. reads and interprets data, information and documents; Work Environment The employee works in an office environment where the noise level is usually quiet.

These include medical, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. Health and Welfare Benefits MEDICAL: The Court offers a variety of comprehensive health plan options to fit individual employee needs.