Accounting Bookkeeper - Senior

The Senior Bookkeeper manages day-to-day financial transaction processing with a strong focus on accuracy, accounts payable, reconciliations, and reporting support.

Process high‐volume accounts payable including invoice intake, coding, routing approvals, and maintaining complete backup documentation
Maintain vendor files including W‐9s, payment details, contact info, and compliance documents as required
Reconcile bank accounts and credit cards monthly (or more frequently when needed) and research/resolve discrepancies
Support accounts receivable processes including invoice support, cash application, payment tracking, and collection follow-up coordination
Maintain accurate records through general ledger entries , supporting schedules, and documentation retention
Assist with job cost coding discipline by ensuring invoices are properly coded to projects/work orders and flagged when information is missing
Support month‐end close tasks including accrual support, prepaid tracking, and reconciliation schedules
A/P aging, A/R aging, cash position summaries, spend summaries, vendor activity
Partner with operations to resolve invoice disputes by collecting proper backup (photos, service reports, approvals, proposals)
Ensure bookkeeping tasks remain audit-ready with clean files, consistent naming conventions, and traceable approvals
Identify process issues (missing approvals, recurring coding errors, vendor billing problems) and recommend improvements

3–5+ years of bookkeeping experience with strong A/P ownership; construction/facilities services experience preferred

• Strong knowledge of bookkeeping fundamentals: coding, reconciliations, and documentation controls
• Proficiency with accounting software (QuickBooks or similar) and strong working proficiency in Excel
• Strong communication skills to coordinate with vendors and internal operations teams