HR Rep Full Time

Human Resources Assistant
As an HR Assistant, you will play a vital role in ensuring that operations run smoothly. HGC Industries is a worldwide leader in designing and manufacturing gaskets, sealing surfaces, and stamping. For over 50 years, our customers have trusted us to fulfill their advanced sealing & stamping requirements. We provide technical sealing and stamping solutions to customers around the globe through our excellence in engineering, technology, manufacturing, and customer service. Our mission is to create gaskets and components that satisfy the most complex manufacturing challenges and provide high-quality products and services to the world at a reasonable cost.
At HGC, our employees are the foundation of our success. The Human Resources Assistant performs a wide range of administrative tasks across all HR functions and plays a critical role in maintaining departmental operations, ensuring accuracy and on-time scheduling. This position ensures deadlines are met, documentation is maintained, and processes run efficiently by supporting recruitment, onboarding, employee relations, policy administration, engagement initiatives, and HR communications. The HR Assistant contributes to HGC's mission by supporting all employees with a people-focused mindset while promoting a culture of ownership, quality, collaboration, and integrity.
Supports the day-to-day operations of the HR department, ensuring efficient and organized administrative processes
Performs a wide range of administrative duties, including documentation, scheduling, communication, and coordination of departmental activities
Maintains accurate employee data within the HRIS for both new hires and existing employees
Timekeeping & Payroll Support:

Reviews employee timecards for accuracy, completeness, and compliance with company policies and payroll deadlines
Assists with audits and reconciliation of payroll and benefits data, identifying discrepancies and supporting corrective actions
Recruiting & Onboarding:

Conducts phone screens and coordinates interview schedules between candidates and hiring managers
Communicates with candidates regarding application status, interview details, and pre-employment requirements
Coordinates and facilitates new hire onboarding and orientation
Maintains organized and up-to-date digital employee records, ensuring consistent naming conventions and file structures
Scans, uploads, and electronically files employee documents in compliance with company procedures and applicable laws.
Maintains HR spreadsheets and tracking logs with accurate employee and business data
Coordinates and maintains HR-related employee communications
Employee Engagement:

~ Assists with planning and coordinating employee engagement events, recognition programs, and initiatives

HR Projects & General Support:

Participates in HR projects related to the development and implementation of programs, policies, and systems
Intermediate Skill Level in Microsoft Office tools, including Word, Excel, and PowerPoint
Excel: Working with more complex formulas and functions, creating charts and graphs, using pivot tables.
Maintains employee confidence and protects operations by keeping human resource information confidential
Ability to establish and maintain effective relationships with customers, co-workers, and HGC Industries stakeholders
Ability to work self-sufficiently to ensure accuracy and quality of tasks
Excellent interpersonal and customer service skills
High level of emotional intelligence
High School Diploma/GED is required
~Experience with Paycom HRIS systems is a plus

Environmental Conditions:
Manufacturing plant and office employees can/will be exposed to noise, dirt, dust, fumes, odors, chemicals, and other airborne particles.
Travel Requirements: Classification: Full-Time, Non-Exempt
Schedule: Monday through Friday, 8:00am to 5:00pm
Location: (On-Site, Indianapolis (Martindale-Brightwood area)