Administrative Assistant - ADV

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations in Indianapolis, Indiana. This Long-term Contract position is ideal for someone who enjoys keeping workflows organized, assisting visitors and callers, and ensuring administrative tasks are completed accurately and on time. The role requires strong communication skills, dependable follow-through, and the ability to manage multiple clerical duties in a busy office setting.

Responsibilities:
• Manage front-office activities by greeting guests, directing them appropriately, and maintaining a welcoming environment for visitors.
• Handle incoming telephone calls, provide clear information, and route inquiries to the correct team members in a timely manner.
• Prepare, sort, and maintain physical and digital records to support accurate filing and document organization.
• Process outgoing correspondence, distribute faxed materials, and help ensure office communications move efficiently.
• Assist with administrative support tied to hiring-related activities, including document handling and coordination tasks.
• Monitor inventory of workplace materials and replenish office supplies to keep daily operations running smoothly.
• Perform data entry and typing tasks with accuracy while supporting general clerical needs across the office.
• Provide backup administrative support as needed to help maintain continuity of operations during staffing gaps or high-volume periods.• Previous experience in an administrative, clerical, or office support role.
• Strong verbal communication skills with the ability to interact professionally with callers, visitors, and internal staff.
• Accurate typing and data entry abilities with close attention to detail.
• Working knowledge of filing systems, document handling, and general office procedures.
• Ability to manage multiple tasks at once and stay organized in a fast-paced environment.
• Experience handling incoming calls, routing information, and supporting front-desk activities.
• Proficiency with basic office equipment and standard administrative technology.
• Dependable judgment and a proactive approach to maintaining office supplies and supporting daily operations.