FULL-TIME ADMINISTRATIVE PROFESSIONAL

Matrix Medical Management is looking for a full-time Administrative Assistant to join our team!
SUMMARY: The Administrative Assistant is responsible for providing administrative support to the executive leadership team through a variety of tasks related to organization and communication. This position ensures efficient operation of the office, managing confidential and time sensitive material.
ESSENTIAL FUNCTIONS: Coordinate department activities and events to support executive leadership team.
Assist with welcoming new staff and ensure they are situated at the office.
Answer department calls, inquiries via email and redirect to appropriate department when necessary.
Provide information by answering questions and requests.
Provide general support to visitors.
Organize and schedule meetings and appointments for the executive department.
Produce and distribute correspondence memos, letters, faxes, and forms.
Assist in the preparation of reports and distribution.
Develop and maintain a computer and manual filing systems.
Ensure administrative duties such as filing, typing, copying, binding, scanning etc. are accurate and timely.
Document accurate minutes of meetings.
Receive, sort, and distribute the mail received for the executive and accounting department.
Maintain employees’ anniversary dates and birthday celebrations.
Orders and maintains office supplies.
Develop and update administrative systems to make them more efficient.
Performs other related duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES: Strong computer knowledge including proficiency with MS Outlook, Word, and Excel
Strong attention to detail
Excellent verbal and written communication skills
Task-oriented and organizational skills; ability to complete tasks timely
Detail-oriented focus; being careful about detail and thorough in completing work tasks
Ability to work independently and as a team
Knowledge of variety of the field's concepts, practices, and procedures
Ability to effectively communicate via phone and email
Ability to ensure all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner
EDUCATION AND EXPERIENCE: High School Diploma or GED
Two (2) years of experience in an administrative role
Valid Texas Driver’s License
BENEFITS: 3 Medical Plans
2 Vision Plans
Employee Assistance Program
Short- and Long-Term Disability Insurance
401(k) with a 2-year vesting
PTO + Holidays
At Matrix Medical Management , we specialize in delivering customized business solutions designed to enhance the efficiency, compliance, and financial success of medical practices across Texas. Our expertise allows healthcare providers to focus on what matters most, delivering high-quality patient care, while we handle the complexities of practice management.
Compensation to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.
Employment for this position is contingent upon the successful completion of a background check and drug screening.

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