Work from home administrative position

ADMINISTRATIVE ASSISTANT II

Be the Warm Welcome That Sets the Tone for Care And because we care for you so you can care for others, we offer training, resources, and a supportive workplace where you can take pride in being part of something bigger. Join us - and experience the deep fulfillment of knowing your work truly makes a difference! Under general supervision, provides clerical and administrative support to a Grafton senior manager or administrator and/or department. Duties include preparing a variety of documents, correspondence and program reports which may require researching and gathering information for inclusion in prepared material. Maintains records, databases and program files; Prepares letters and correspondence from drafts, notes and/or information from other documents. Prepares program related forms, records, reports and other documents which may involve obtaining information from program databases and other forms, documents and references. Enter, update and maintains data base information for program and department files and records. Maintains budget and financial information for department or assigned programs. Maintains program files, department files and records ensuring that all necessary documentation is retained, identifies missing documents that should be part of files or records, purges unnecessary or dated information. Answer incoming telephone calls, obtains nature of the call and transfers the call to the appropriate staff member. Take phone messages for staff out of office. Greet visitors and directs them to appropriate staff or building. Order office supplies. If assigned Health Information Management Responsibilities: Establishes and maintains clients' records containing hard copy documents, in accordance with organizational standards; Scans and uploads documents into clients' electronic records accurately and in a timely manner; Files hard copy documents into clients' records in a timely manner, in accordance with organizational standard for maintenance and retention; Identifies documents missing from clients' records and seeks to secure and file/upload them; At the time of discharge, prepares a client's record for long-term and permanent storage, in accordance with organizational and legal requirements; maintains content and tracking of discharged clients' records; As part of release process, routinely prints standard documents for mailing in accordance with applicable regulations and contract agreements, such as monthly print of treatment plans; Provides responsive and positive customer service to guardians, clients, involved external agencies, Grafton management and other Grafton employees. Serves as resource to others on matters such as protections of personal health information, releases of information, restrictions/allowances of access to records, structure of electronic health record, and standards for documentation.

MINIMUM TRAINING AND EXPERIENCE

Graduation from high school (or GED) and 3 - 5 years of experience performing progressively responsible clerical and administrative work; or any equivalent combination of training and experience which provides the required knowledge, skills and abilities. Basic to Intermediate level of Excel and Word Skills. Free meals during shift, when working in the schools and residences Medical, dental, and vision coverage Flexible Spending, Dependent Care FSA & Health Savings Accounts Employee Assistance Program (EAP) - 5 free sessions per family member Employer-Paid Life Insurance Short-term and long-term disability coverage Flexible scheduling and resources to help you thrive at work and at home. Retirement Plan with employer match - up to $2,500 annually Legal services and identity theft protection plan Travel assistance Virtual exercise & coaching Education Assistance - up to $5,250 annually Referral Bonuses - earn a $1,000 bonus for bringing new talent to Grafton!

If you require a reasonable accommodation or need assistance with the application or interview process please contact us at View email address on click.appcast.io.