Human Resources Rep - Recruitment

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Human Resources Assistant
General Description: The HR Assistant will be responsible for providing administrative support for the HR department. The duties related to this position will include collecting employees’ personal information and compiling personnel records, posting job openings, and reviewing applications to ensure that applicants are qualified for positions advertised for the organization. The HR Assistant will be responsible for creating, and maintaining various Adhoc reports related to employee benefits, paid‑time‑off (PTO), and any others as assigned within the Human Resources department. The Human Resources Assistant will perform functions which rely on a substantial knowledge of HR terminology, requirements, process, procedures, and operations, in addition to regulatory requirements as applicable to HR transactions.

Provide support and work closely with HR manager to ensure compliance by all business areas with applicable federal and state laws, regulations, and guidelines in the USA and Canada

Coordinates HR supply orders with Office Administration team

Assists with coordination of HR related events and Company functions

Provides support to HR Manager / Director, hiring managers, candidates, and staff during recruitment and staffing activities (i.e., recruiting efforts, internal and external job postings, employee relations, and benefits reconciliations, etc.)

Prepares new hire enrollment kits, and assists with new hire orientation and onboarding

Assists HR department with maintaining records of eligibility and employee benefit files

Process employment applications and associated tasks related to the hiring process (i.e., Assist HR department and employees with benefit and 401(k) enrollments, changes, in addition to assisting with the annual open enrollment, performance and/or other processes and communication as assigned by the Human Resources Manager / Director

Assist in preparing and processing payroll for Canada employees and project sites

Other business‑related duties as instructed by the Human Resources Manager / Director

Works independently with little to no supervision

Multitasking - coordinate a variety of tasks simultaneously and effectively meeting deadlines and maintaining a quality work product

The ability to read, write and speak Spanish is a plus (but not required)

Must be able to maintain high degree of confidentiality regarding all HR, benefit and payroll matters with the organization

Demonstrate commitment to performance and results

Reliable/dependable and willing to go the “extra mile” to accomplish individual, HR department, and company goals

Problem solving & analytical, with the ability to perform basic math calculations, input data into the computer and analyze data as requested

Computer/technology:

Working knowledge of Microsoft Office applications:

Microsoft Excel, Outlook, Word, PowerPoint proficiency is integral to this position

Working knowledge of HRIS and HR vendor software systems:

Bachelor Degree in Human Resources, Business Administration, and/or an equivalent degree preferred

Knowledge of Human Resources principles

Minimum of three (3) years of overall Human Resources experience preferably in a corporate environment

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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