Head of Studio Operations [Remote]

Freelance Operations & Warehouse Manager – Experiential Design & Production

Petal & Company Productions x Holiday Collective

NYC Area (Hybrid: On-Site, Warehouse + Remote)

Freelance / Project-Based

Holiday Collective X Petal and Company is a New York-based experiential design studio specializing in holiday décor programming, floral activations, fabrication and immersive brand experiences. From large-scale installations in iconic city spaces to hospitality, corporate, and public-facing environments, we bring bold creative concepts to life through hands‑on execution and thoughtful production.

As we head into our busiest season, we’re looking for a Freelance Operations & Warehouse Manager to support both field operations and back‑of‑house production systems that keep our projects running seamlessly.

This hybrid role combines in-field production operations with warehouse and organizational management. The Operations & Warehouse Manager will work closely with our Project Manager to oversee logistics, scheduling, crew coordination, inventory systems, warehouse organization, and installation preparation across multiple projects.

You’ll play a key role in ensuring installation teams are fully prepared before arriving on-site — from organized inventory pulls and equipment readiness to crew coordination and production timelines. This role is ideal for someone who thrives in fast-paced environments, enjoys building structure behind the scenes, and can confidently lead operations both on-site and in the warehouse.

Field & Production Operations

Manage logistics for fabrication, floral, holiday décor, and experiential installations across NYC and beyond

Coordinate rentals, deliveries, trucks, lifts, equipment, and production materials

Schedule and manage install crews, call times, and task assignments

Provide on‑site operational support during installs to ensure projects stay on schedule and crews are properly supported

Communicate with vendors, freelance crew members, fabricators, and internal teams throughout project execution

Help facilitate smooth install and strike processes while maintaining production standards and efficiency

Warehouse & Back‑of‑House Operations

Oversee warehouse organization, cleanliness, inventory systems, and operational flow

Prepare installation teams with organized materials, tools, equipment, and décor assets prior to deployment

Manage inventory pulls, returns, restocking, and asset tracking before and after installsDevelop and improve operational systems, workflows, checklists, and organizational processes

Create and maintain project calendars, prep schedules, and production tracking systems

Support team success by ensuring crews, materials, and logistics are aligned for efficient execution

Assist with warehouse runs, loading/unloading, and general operational support as needed

5+ years of experience in operations, event logistics, production coordination, warehouse management, or related fields

Strong understanding of production workflows, install logistics, inventory management, and vendor coordination

Highly organized with the ability to manage multiple projects and moving parts simultaneously

Experience building systems and improving operational processes

Proficiency in Google Workspace and production scheduling tools

Based in the NYC area with availability for on‑site work and occasional travel

Experience in experiential, floral, décor, scenic, or holiday production

Experience managing multiple install crews simultaneously

Forklift, warehouse, and inventory management experience

Bilingual - Spanish & English

We’re looking for organized, reliable, production‑minded professionals who thrive in fast‑moving environments and love bringing ambitious creative projects to life.

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