Remote secretary

Job Title

Secretary (OA)

Duties

Major duties include, but are not limited to:

Utilize various office automation equipment and software to prepare correspondence, documents and reports.

Type final format from written material and brief instructions correspondence, narrative and tabulated reports, travel documents, personnel actions in computer terminal.

Proofread completed work for accuracy in spelling, grammatical construction, punctuation, and checks to assure presence of necessary enclosures.

Keep calendar and schedules appointments and meetings up-to-date.

Receive telephone calls and visitors, discreetly screening nature of call in order to determine those that should be referred to the supervisor or can be diverted to other contacts.

Primary point of contact for internal and external customers.

Remind supervisor of appointments and provides pertinent information or material as needed in regard to appointments or meetings.

Make arrangements for conference/meetings and ensures appropriate individuals are notified.

Provide information, resolves routine administrative issues, and routes inquiries.

Assist with travel orders/vouchers; and property accountability.

Ensure compliance with VA formatting, policies, and administrative requirements, maintains office files, forms, and reference materials, updates organizational documents.

Make commitments for supervisor's participation in various activities from knowledge of previous commitments and supervisor's interest.

Work Schedule: Monday - Friday 8:00am - 4:30pm

Telework: Not Authorized

Virtual: This is not a virtual position.

Position Description/PD#: Secretary (OA)/ PD043250

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized

US Department of Veterans Affairs