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Executive Assistant Are you ready for a change? We are a small company with a world-class culture, and we make a huge impact on the way the world does business. As an Executive Assistant at GS1 US you have the opportunity to make an impact on the way the world does business. And you'll do it in a high performance, stable, and financially sound company. You'll have access to leadership and be part of a great administrative support team. GS1 US offers a high-quality office environment (nice furniture, up to date technology, sit-to-stand desks, clean, well-lit, etc). In return you'll be rewarded with great pay and benefits in a hybrid work culture. You'll work at a high-performance company with a world-class culture that invests in its employees. We don't just say culture is important to us, we have the data to back it up. We are currently recruiting for this position, which offers an hourly pay of $33.66-$43.27 /hr. This position qualifies for participation in our annual employee bonus program.

The Executive Assistant provides administrative support for the highly visible Senior Vice President. This support professional provides comprehensive administrative, operational, and project support to the executive and department team. This support includes meeting planning and preparation, complex calendar management, event coordination, expense reporting, and complex travel management. This role will include a great deal of cross collaboration and serve as the backup for other members of the Administrative Support team in the Ewing, NJ office.

Administrative Support Duties and Responsibilities Executive Support

Serve as a trusted partner to the executive, exercising sound judgment and discretion when handling confidential and sensitive information.

Proactively identify opportunities to improve efficiency and streamline administrative processes.

Draft, proofread, and distribute correspondence, meeting follow ups, presentations, and other business communications.

Project & Operational Support

Support special projects and strategic initiatives by tracking milestones, deliverables, and follow-up activities.

Build and maintain effective working relationships with employees, customers, vendors, partners, and senior leadership.

Coordinate with external vendors and service providers to ensure timely delivery of services and materials.

Oversee event logistics, attendee communications, registration management, and post-event follow-up activities.

Travel Arrangements

Arrange travel accommodation, including flights, hotels, ground transportation, and visa.

Keep executive aware of her individual travel itineraries and maintain centralized travel tracker with all details.

Ensure compliance with company travel policies.

Verify receipts and ensure adherence to company expense policies.

Prepare detailed expense reports for executive review, approval, and reimbursement in a timely manner.

Arrange meeting rooms, equipment, and catering (including contracts and negotiating) as needed for team events. Coordinate internal meetings, including setting up team building events, ordering swag or collateral and managing location logistics as required.

TRAVEL REQUIREMENTS

This position requires less than 10% travel.

Health (medical, RX, dental, vision) - effective immediately

401(k) with Employer Safe Harbor and Profit Sharing Contributions - effective immediately

Short and Long Term Disability Coverage

Individual Wellness Platform

Generous PTO and Company Paid Holidays

LinkedIn Learning

Tuition Reimbursement

Kudos (employee recognition and engagement platform)

Catered Lunches 2x/week on in office days