Virtual Secretaries Assistance | Remote

Summary This position is located in Oklahoma City VAMC, and serves as a principle clerical assistant to the Chief of Medical Administration Service and the Assistant Chief of Medical Administration Service. Typing, edits letters, compose letters and reposts, reviews correspondence for proper attachments, or consolidating/coordinating submittals of information. Advises supervisor of important office issues arising during the supervisor's absence, and brings significant item in reports, files and correspondence to the supervisor's attention. Reviews outgoing correspondence and reports for proper format, accuracy, and all coordination of facts in accordance with established policy. Advises supervisor of important office issues arising during the supervisor's absence, and brings significant item in reports, files and correspondence to the supervisor's attention. Responsible for printing the Gains & Losses report from VistA for Pentad & Medical Center leadership on a daily basis. Makes arrangements for meetings and conferences, prepares travel orders and vouchers. Establishes and maintain files, prepares correspondence, and maintains office supplies. Enters schedules, daily time posting, premium pay requests, and associated leave according to data input on VATAS Timekeeper and maintains time and attendance for commonly used pay plans and types of leave or limited special pay situations. Reviews VATAS reports for appropriate entries, approval, and documentation such as medical certificates for sick leave. Work Schedule: 7:30am - 4:00pm, Monday - Friday Compressed/Flexible: Not AuthorizedTelework: This position is not authorized for telework. Virtual: This is not a virtual position. Secretary (OA)/PD13128-0 Requirements Conditions of Employment You must be a U.Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. For a GS-06 position you must have served 52 weeks (One Year) at the GS-05. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Knowledge of duties, priorities, commitments, and program goals of the office to shift clerical staff in subordinate offices or to respond to fluctuating workloads or to advise other staff on various clerical and administrative procedures. office filling systems. Work is to assure that administrative and clerical aspects of the office are carried out smoothly and reliably. Typing Requirement: Typing 40 words per minute You may qualify based on your experience as described below: For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education There is no educational substitution at this grade level. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at