Temporary Administrative/Professional Positions

Administrative Assistant (HR Support) - Contract to Hire

This position supports the HR Manager and leadership team in a fully onsite office environment. The role focuses on executive-level administrative support, calendar management, presentation creation, and process coordination. This is a long-term opportunity for someone who is highly organized, detail-oriented, and comfortable working independently when leadership is traveling or out of office.

Create, edit, and enhance leadership presentations using PowerPoint (including AI tools when applicable)

Organize and maintain digital files, records, and documentation

Help build and improve internal administrative processes

Handle confidential and sensitive information with discretion

Provide administrative support to leadership during travel or periods of absence

Improving administrative workflows and processes

Supporting general administrative requests across teams

2+ years of administrative or executive support experience

• Strong proficiency in Microsoft Office (Excel, Outlook, PowerPoint)
• Familiarity or experience with AI tools such as ChatGPT or Microsoft Copilot preferred
• Ability to work independently and manage tasks without direct supervision
• This is a Contract to Hire position based out of Pasadena, CA.

If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.