Administrative & Event Professional

Administrative Assistant III

Provides advanced administrative support to C-Suite executives, managers, and teams by managing complex calendars, coordinating meetings and events, preparing reports and presentations, maintaining records, supporting budget and expense processes, and serving as a key point of contact between departments, external partners, and visitors. This role handles confidential information, responds to time-sensitive requests, coordinates logistics, and supports special projects that require accuracy and strong organizational skills.

Executive and Administrative Support

Provides advanced administrative support to C-Suite executives, managers, and teams by handling complex details, recurring requests, and day-to-day operational needs. Coordinates meeting logistics, including room reservations, visitor registration, catering, technology needs, agendas, materials, and post-meeting follow-up. Arranges domestic and international travel, prepares itineraries, coordinates accommodations, and processes related expense reports. Supports office operations by maintaining department files, distribution lists, contact information, supplies, equipment requests, and shared administrative resources. Greets visitors, coordinates badges and site access, supports onboarding logistics, and ensures guests and employees receive timely assistance.

Project, Budget, and Process Support

Supports special projects by tracking deliverables, coordinating timelines, gathering updates, and helping ensure milestones are completed on schedule. Performs cost control and budget support activities, including preparation, analysis, processing, and reconciliation of data used for reporting and planning. Excellent written and verbal English communication skills, with the ability to interact professionally with executives, employees, customers, vendors, and visitors. Ability to represent the department in a friendly, polished, and service-oriented manner by phone, email, in person, and through virtual collaboration tools. Administrative Tools and Technical Skills

Advanced proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, Teams, and related collaboration or document-management tools. Strong calendar-management, meeting-coordination, travel-planning, expense-processing, and records-management skills. Ability to exercise discretion with confidential matters and maintain compliance with Panasonic's corporate security policy, including Information Security Management requirements. Understands the importance of accurate records, controlled access, document retention, and secure handling of business information.

Proven ability to analyze and resolve problems, organize work independently, coordinate projects, manage multiple priorities, and meet deadlines. Ability to travel quickly and efficiently between buildings within the Panasonic Avionics Corporation campus as needed to support meetings, visitors, events, and office operations.

This role may be eligible for discretionary bonuses and incentives including the General Employee Bonus. The minimum hourly wage for this role will be the greater of the posted range, or minimum wage for the location where the employee will be working, subject to local minimum wage requirements.

High school diploma or equivalent internationally recognized qualification required; 6+ years of related administrative, executive support, office coordination, or project-support experience. Advanced proficiency in Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams. Experience with Concur and Amex travel strongly preferred. Experience supporting calendars, meetings, travel, expenses, reporting, documentation, and confidential business processes preferred. Experience working for a global multi-national company a plus and bonus points working for a Japanese company. Must be able to work in a standard office environment, use standard office equipment, including a computer, and attend meetings in person or virtually. Must be able to move throughout the office or campus as needed to support meetings, visitors, events, and administrative requests. Must be able to lift and carry materials weighing up to 10 pounds. Requires vision to read printed materials and a computer screen, and hearing and speech to communicate in person, virtually, and by telephone.

Work is performed primarily indoors in an office setting at a desk or workstation.

We are proud to offer our employees a highly competitive, comprehensive and flexible benefits program. Paid time off: Non-exempt hourly employees accrue 14 vacation days per year + 7 sick days + 3 personal days. All employees receive 11 company paid holidays per year. For operational positions that are expected to work on holidays, we provide additional compensation for hours worked. Health Insurance: Medical insurance offerings from Aetna and Kaiser (CA &HI). Options for Employee Only, Employee + Spouse/Domestic Partner, Employee + Children, or Family. Dental PPO and DMO options & Vision insurance through EyeMed or VSP. Voluntary Benefits Life, accident, critical illness, disability, legal, identity theft, and pet insurance. Health Management and Wellbeing Programs Lifestyle Spending Account, EAP, virtual health management, chronic condition, neurodiversity, tobacco cessation, substance abuse support, and life stage and fertility resources. Educational Assistance Tuition reimbursement for job-related courses. Washington residents only are eligible for: Washington's Family and Medical Leave program and Washington's Paid Sick Leave program.

We are committed to a workplace that genuinely fosters inclusion and belonging. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability status, protected veteran status, and any other characteristic protected by law or company policy. Pre-employment drug testing is required for safety sensitive positions or as may otherwise be required by contract or law.