Receptionist Front Desk-Permanent Position

Job Description
Job Description We are looking for an experienced and dependable Office Coordinator to support daily front desk operations in Irvine, California. This contract opportunity offers the potential for a permanent role and is ideal for someone who enjoys creating a welcoming office environment while keeping administrative tasks organized and on track. The person in this role will serve as a key point of contact for visitors, callers, and internal teams, helping the office run smoothly through strong communication and attention to detail.

Responsibilities:

• Welcome guests and direct them appropriately while ensuring a welcoming and positive first impression.
• Manage appointment calendars, meeting schedules, and conference room bookings to support efficient office coordination.
• Handle incoming mail, parcels, and deliveries, and distribute items promptly to the correct recipients.
• Monitor inventory of office materials and arrange replenishment orders to maintain day-to-day operations.
• Enter and update information in internal systems with accuracy and consistency.
• Support administrative workflows by scanning documents, organizing files, making copies, and maintaining orderly records.
• Keep the reception space and shared office areas neat, presentable, and ready for visitors and staff.
• Provide administrative assistance across departments and contribute to special assignments or additional office needs as they arise.
• Prior experience in a receptionist, front desk, or administrative support role.
• Ability to manage a multi-line phone system and respond to inbound calls effectively.
• Strong customer service skills with a courteous and helpful communication style.
• Comfortable performing data entry tasks with a high level of accuracy.
• Strong organizational skills and the ability to handle multiple priorities effectively.
• Proficiency with general office equipment such as scanners, copiers, and printers.
• Dependable, detail oriented, and able to maintain confidentiality in a business setting.