FULL-TIME ADMINISTRATIVE PROFESSIONAL

Job Description The Administrative Assistant provides support and assistance for multiple attorneys, including company executives, through performing research, managing schedules, and drafting legal-related documents. Administrative and project management experience is required. This role is exclusively in-office.
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Handle very sensitive, confidential, and proprietary matters on a routine basis with discretion

• Handle administrative duties with minimal supervision such as managing schedules, covering telephones, coordinating meetings (teleconferences, video teleconferences, and webinars), preparing reports, presentations, and expense reports in compliance with Xylem Tree Experts travel policies, reconciling company issued credit card accounts, etc.
• Perform general office duties including faxing, making copies, filing, distributing mail and ordering supplies
• Create and edit legal documents and general correspondence
• Prepare and maintain files and various legal databases
• Assist with the company’s e-billing processes and with processing external counsel invoices
• Network with other administrative assistants to strengthen relationships and leverage knowledge of company processes and practices
• some locations may have additional or different qualifications to comply with local requirements
• Intermediate level expertise in standard software used in word processing, creating spreadsheets and presentations, e-mail file management/storage, schedule management and database management (e.g. Microsoft Word, Excel, PowerPoint, Lotus Notes, Microsoft Access)
• Demonstrated ability to work in an atmosphere dealing with highly confidential and privileged matters
• Expert computer and software skills to include the use of word processing and email as well as the expert use of spreadsheets and electronic presentations
• High School Diploma or equivalent appropriate General Certificates of Secondary Education or global equivalent preferred
• HR or In-House/Law Firm experience preferred
• Xylem Tree Experts and Kendall Vegetation Services provide equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

XKIG is an equal opportunity employer and complies with all federal, state, and local nondiscrimination laws, including the ADA. If you need a reasonable accommodation during the application or hiring process, please contact our Talent Acquisition team at View phone number on us.fitly.work.
This is a full-time position that offers health insurance benefits for medical, vision, and dental, as well as the option for enrollment in a 401K.
Eligibility and accrual timelines vary by position with some roles gaining PTO immediately and others becoming eligible after a set period of employment. Details are provided during the hiring process and may vary for Union hires.
As part of our commitment to efficiency and innovation, we may use artificial intelligence (AI) tools during the recruiting and onboarding processes.