Remote Healthcare Administrative Professional

Location : Chinook Building 401 5th Avenue Seattle, WA
Job Type: Career Service (Exec)
Department: DPH - Public Health
Community Health Services
Bargaining Unit: Z3 : KC Personnel Guidelines
Full- or Part-Time: Full Time

Public Health - Seattle & King County is seeking to hire a full-time, Career Service Administrative Staff Assistant to join the team! This position will provide administrative support for the Best Starts for Kids leadership team. The Administrative Staff Assistant will report to and manage the calendaring and administrative functions of the two cross-departmental Co-Leads housed in PHSKC and DCHS. The position will play an integral role in supporting internal processes, community events, optimal administrative function, and cross-department coordination.
Note: This recruitment will be used to create an eligibility pool to fill additional Career Service, Term-Limited Temporary (TLT), or Special Duty Assignment (SDA) vacancies that may occur over the next six months.

Commitment To Equity and Social Justice

one of the most influential civil rights leaders in our nation's history, King County is a vibrant international community with residents that represent countries from around the world.
It is a region with increasing diversity that cherishes the traditions of many cultures.

The county government has a deep commitment to equity and social justice and advancing practices, strategies, and policies that promote fairness, justice, and opportunity for all - in our workplaces and our communities. With this commitment, King County has adopted a pro-equity agenda to advance regional change and ensure that residents from all communities are incorporated into our emergency planning and public outreach efforts.

Since declaring Racism is a Public Health Crisis in June 2020, King County and Public Health committed to being intentionally anti-racist and accountable to Black, Indigenous and People of Color communities.

Typical work schedule is Monday through Friday, and hours can vary based on operational need, currently predominately 8:00 am - 5:00 pm.
Non-Exempt and subject to the provisions of the Fair Labor Standards Act (overtime eligible).

This position will be based out of The Chinook Building, 401 5th Ave Seattle, WA 98104. Additional work location is to be based at 625 Andover Park West, Tukwila, WA 98188.

Manage and prioritize calendars for cross-departmental Best Starts for Kids Initiative Co-Leads, schedule meetings, and align engagements with leadership priorities. Review and triage incoming communications, prioritize time-sensitive matters, and draft responses or flag items requiring leadership attention.
Coordinate and provide end-to-end logistical support planning, preparing for, taking minutes at, and following up after meetings and/or events, including internal, external, and public meetings. Prepare presentations, coordinate space and materials, and support overall execution.
Lead and facilitate relevant meetings for Best Starts staff, including in-person and virtual Tier Board meetings, office hours, all staff meetings, and staff trainings and events.
Compose, draft, summarize, prepare, proofread and/or edit written communications on behalf of initiative leadership, including emails and formal letters, and sign correspondence when authorized.
Gather, analyze, and synthesize administrative and operational information independently or as assigned to support data-driven decision-making. Brief Best Starts leadership on summary reports of analyses and recommendations.
Monitor updates to County processes, policies, and departmental guidance, and ensure timely communication and alignment within the team. Provide information to Best Starts for Kids leadership team and staff on administrative policies and procedures, including but not limited to collective bargaining agreements.
Develop, implement, and maintain monitoring and tracking systems to support Best Starts for Kids' work processes; Coordinate and support strategic projects and initiatives within Best Starts, including facilitating discussions, designing and implementing tools, coordinating staff and resources, and project managing progress.
Assist in the identification and analysis of financial information, including identifying revenues, expenditures and discrepancies. Complete financial purchases for Best Starts leadership; process expense reports in compliance with County policies.
Represent Best Starts for Kids and/or Health Sciences on committees or task forces, supporting alignment, collaboration, and effective information sharing.
Assist with coordination of cross-departmental administrative processes and workflow systems.
Proficiency using Microsoft 365 applications or comparable business technology, including Outlook, Word, Excel, PowerPoint, Teams, and virtual meeting platforms
Demonstrated ability to handle confidential, sensitive, or politically complex information with discretion and professionalism.
Demonstrated ability to independently organize and prioritize multiple assignments, meet deadlines, adapt to changing priorities, and exercise sound judgment with limited supervision.
Strong written communication skills, with experience drafting, editing, proofreading, and preparing professional correspondence, presentations, reports, summaries, and other material.
Familiarity working with Community-Based Organizations.
Experience working with community-facing initiatives, public meetings, boards, commissions, or programs serving children, youth, families, or communities.
Experience providing executive or administrative support within a large, complex public-sector, health and human services, or similarly structured organization.
Experience developing, maintaining, or administering tracking systems, workflows, tools, or processes used to monitor projects, assignments, deadlines, or organizational activities
Demonstrated experience coordinating projects or initiatives involving multiple stakeholders, including facilitating discussions, tracking deliverables, coordinating resources, and monitoring progress.
King County serves residents with a relentless sense of urgency, delivering on commitments with transparency and accountability. We are action-oriented, creative problem solvers who collaborate across roles, engage directly with communities, and challenge the status quo to achieve meaningful impact. No person is unlawfully excluded from employment opportunities based on sex, race, color, national origin, ethnicity, religious affiliation, disability, sexual orientation, gender identity or expression, age except by minimum age and retirement provisions, pregnancy, status as a family caregiver, parental status, marital status, military status or status as a veteran who was honorably discharged or who was discharged solely as a result of the person's sexual orientation or gender identity or expression, citizenship or immigration status, genetic information, or other protected class. However, to the extent that distinction or differential treatment on the basis of citizenship or immigration status is authorized by either federal or state law, regulation, or government contract, it is not an unfair practice.
Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
NEOGOV Job Application (The responses on your job application should be thorough and complete and will be used in the screening process)
Your application may be rejected as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted.
The selection process may include evaluation of application materials and supplemental questions, interviewing, and testing. You must completely fill out the application with your relevant education and work experience.
Public Health relies on office automation (Microsoft Office) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work.
Employees are required to adhere to OSHA/WISHA guidelines including but not limited to completing their mandatory trainings on time and obtaining required immunizations.
When Public Health responds to an emergency, and in accordance with relevant CBA language and/or KC policy and procedures, we may assign duties outside your regular job description. This may involve responding at any time, including nights and weekends, with possible deployment to locations other than the department.
If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

Union Membership
For questions about the application process,
Excellent medical, dental, and vision coverage options: Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents

• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• 12 paid holidays each year plus two personal holidays
• Paid parental, family and medical, and volunteer leaves
• Flexible Spending Account
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position. Short Term Temporary positions are not eligible for an ORCA transit pass.

Do you have experience handling confidential, sensitive, or politically complex information with discretion and professionalism.
If yes, please briefly describe your experience handling confidential information and sensitive matters. In your response, include where you gained this experience (name of employer) and the types of confidential or sensitive information you handled. Do you have experience working independently to organize and prioritize multiple assignments, meet deadlines, adapt to changing priorities, and exercise sound judgment with limited supervision.
If yes, please describe your experience working independently to organize and prioritize multiple assignments, meet deadlines, adapt to changing priorities, and exercise sound judgment with limited supervision. Please indicate your proficiency with Microsoft 365 applications or comparable business technology, including Outlook, Word, Excel, PowerPoint, Teams, and virtual meeting platforms using the proficiency levels below. If you do not have experience with an application, please indicate "N/A."would require training to perform routine tasks.able to perform basic tasks with some guidance or assistance.ANDIs this position the same or lower percentage of full-time when compared to the position held at the point of the notification of layoff?