Temporary Inventory and administrative position

The Administrative Assistant provides comprehensive administrative and clerical support to the plant operations team in a fast-paced manufacturing environment. This role ensures efficient office operations, supports production coordination and order processing, maintains documentation, and facilitates communication between departments, vendors, and customers.
Administrative Support
Provide general administrative support to plant leadership and department teams
Manage calendars, schedule meetings, and coordinate appointments
Maintain accurate filing systems (electronic and paper)
Order Processing & Customer Support
Process customer orders accurately in ERP or order management systems
Coordinate with production, inventory, and shipping teams to ensure timely fulfillment
Communicate order status, delays, and updates to internal teams and customers
Maintain order records, customer files, and transaction documentation
Assist with invoicing, order adjustments, and returns processing
Support customer inquiries related to order status, availability, and lead times
Operations & Production Support
Assist with production data entry, tracking, and reporting
Support inventory documentation and materials tracking
Help coordinate staffing schedules, timekeeping, and attendance records
Maintain and organize manufacturing documents (SOPs, work instructions, safety records)
Ensure documentation accuracy and compliance with company policies and regulatory requirements
Assist with audit preparation and document control processes
Serve as a point of contact between departments (production, quality, HR, procurement, etc.)
Communicate updates related to operations, safety, and plant activities
Office Management
Manage office supplies and ordering
Support onboarding logistics for new employees (badges, paperwork, orientation materials)
High school diploma or equivalent required; 3+ years of administrative or order processing experience, preferably in a manufacturing or industrial setting

Proficiency in Microsoft Office (Excel, Word, Outlook; Experience with ERP/order management systems (SAP, Oracle, NetSuite, etc.) Strong customer service and problem-solving skills
This is a Contract to Hire position based out of Pasadena, CA.
If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Application Deadline
Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.