Reception & Administrative Professional

Job Description We are looking for an Administrative Assistant to support financial operations for a services organization in Tacoma, Washington. This long-term contract opportunity is ideal for someone who excels in a detail-driven environment and can balance competing priorities while maintaining a client-focused approach. The position plays a key role in coordinating documentation, communication, and scheduling activities that help deliver timely and accurate service to internal teams and clients.

Support trust and estate workflows by coordinating administrative tasks, organizing records, and helping projects progress on schedule.

• Prepare and format correspondence, summaries, and meeting materials to ensure documents are accurate and presentation ready.
• Edit, proofread, and update documents, presentations, and written communications with a strong focus on accuracy and detail.
• Provide front desk and inbound call coverage when needed, serving as backup reception support during absences.
• Experience providing administrative support in an office setting, preferably in a detail-focused services, legal, trust, or estate environment.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines with minimal supervision.
• Clear written and verbal communication skills, including confidence in drafting and proofreading business correspondence.
• Proficiency in administrative office tasks such as document preparation, data entry, filing, and answering inbound calls.
• Demonstrated ability to handle confidential information with discretion and professionalism.