Overnight/Ea

Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.
Allied Universal® is hiring an Executive Assistant. The Executive Assistant position will provide C-level support for the executive leadership team by managing and supporting their initiatives, operations, daily activities, events, and communications. To manage this job properly you should have a detailed understanding of organizing and managing meetings, experience booking domestic and international travel, and extensive experience managing calendars for multiple senior executives.
Schedule and/or reschedule meetings, conferences, and travel to coincide with calendars; deciding venues, menus, and layout/floor plans for events; plan on and off-site meetings, manage catering requests, and prepare meeting material
Negotiate rates and sign contracts for car and airport services, catering, restaurants, etc., related to executive business travel/meetings
Management oversight of business event planning to include scheduling of presenters and coordination of vendor services
Make domestic and international travel arrangements for Executive Team
Manage expense reporting and reconciliation
Answer, screen, and direct phone calls
prepare and ship overnight packages
Assist with printing, scanning, faxing, and uploading of documents.
Provide assistance with special projects as needed. While regular business hours will apply, this role may require overtime and additional availability on an as-needed basis to support operational priorities.
High school diploma or equivalent
Minimum of five (5) years of administrative experience
Minimum of two (2) years of work experience providing administrative support to executive leadership
Comfortable working in a fast-paced and changing office environment
Flexible, responsible, dependable, and efficient
Highly proficient and fully functional in all Microsoft Office applications and able to effectively utilize all available office management technology
Proven ability to maintain correspondence, discussions, and materials in strictest confidence
College degree in business administration, management, procurement, or related field
Hourly Rate: $24-30/hr
Medical, dental, vision, basic life, AD&D, retirement plan and disability insurance
Eight paid holidays annually, five sick days, and four personal day
All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: