Executive Assistant

Executive AssistantCategory: ProfessionalLocation: Irvine, CA 92612Pay: $90,000.00 AnnuallyStatus: OpenDescriptionExecutive AssistantDirect hire, Executive Assistant position at a real estate investment firm in Irvine. Will primarily support 1 C-level Executive and 2 VPs. Sits in office in Irvine daily. Financial or legal background a plus and must have experience supporting C-Suite Executives. $85K - $95K base DOE + annual bonus potential + strong benefits package + paid overtime.What's in it for you?Annual bonus potentialStrong benefits packagePaid overtimeExecutive Assistant Details:Direct Hire position$ 90,000.00 to $ 95,000.00 / annuallyFirst Shift (Monday through Friday)Executive Assistant CAO ResponsibilitiesAssist in the management of the daily calendar, reserving conference rooms and understanding tech requirements.Office and executive support - document organization, agenda prep, catering, travel and meal coordination.VP Responsibilities (6 VPs)Expense reimbursementsTeam ResponsibilitiesHelp plan team celebrations.Manages gift card trackingReceive / open mail /prepare FedEx packagesHuman Resources CoordinationSupport logistics for HR team meetings, leadership meetings, trainings, and team member Events.Process HR related invoices and contract administrationSupport onboarding logistics for new hiresCoordinate team member recognition, engagement and culture initiativesCoordinate the annual new hire training eventCoordinate company-wide HR programs and communicationsInvestor Relations CoordinationMaintain organization of the Investor Portal.Conduct regular audits of entire database.Establish & manage processes for distribution of all quarterly/annual reports, capital account statements, distribution mailings, capital funding requests.Manage and coordinate yearly investor distributions for tax purposes such as 1099's, K-1s andTax Accounting CoordinationAssist in receiving requests, validating accuracy and gathering signatures for Form W-9.Manage the tracking and mailing of tax returns.Maintain legal entity, tax identification, and state registration databases.Treasury Management CoordinationPrepare and manage the setup of new bank accounts.Maintain existing bank accounts.Administer and maintain user access across multiple banking platforms.Coordinate electronic payments.Executive Assistant Qualifications:Bachelor's Degree requiredMinimum 3 years supporting a C-Suite ExecutiveFinancial or legal background is highly desirable professional attitude, friendly and approachable.Experience with composing letters, e-mail communication to internal/external customersProficient in MS Office.Flexible for some after-hour availability and follow-up.Previous investor relations and/or accounting experience are highly desirable.We are an Equal Opportunity Employer and celebrate diversity at all levels of our organization.