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Executive Assistant
The Executive Assistant serves as a trusted partner to the President & CEO, providing high-level executive and administrative support that strengthens the CEO's effectiveness and ensures the smooth operation of the Executive Office. The primary focus of this role is managing a high volume of email, meeting requests, scheduling, and follow-up. The Executive Assistant actively monitors and organizes the CEO's inbox, prioritizes requests, coordinates responses, and ensures that internal and external stakeholders receive prompt, professional, and friendly communication. Draft, send, or delegate responses on behalf of the CEO when appropriate, maintaining a prompt, friendly, professional, and consistent tone across all communication channels.
Protect the CEO's time while ensuring that Board members, investors, staff, elected officials, community partners, and other stakeholders receive excellent service and appropriate access.
CEO Operations and Executive Support

Coordinate day-to-day activities and ensure the CEO is prepared for meetings, speaking engagements, media appearances, events, travel, and other commitments.
Coordinate with Chamber team members to assemble comprehensive briefing materials, including background information, participant profiles, agendas, talking points, presentation materials, prior correspondence, and logistical details.
Organize and oversee travel arrangements, event itineraries, and related logistics for the CEO.
Coordinate the CEO's business schedule with relevant personal commitments.
Prepare and submit expense reports, organize receipts, reconcile executive expenses, and manage other routine administrative matters accurately and promptly.
Draft and manage CEO correspondence and communications outside routine inbox responses.
Provide occasional support outside regular business hours for time-sensitive matters, meetings, events, and travel-related needs.
Manage Board and Executive Committee administration, including calendar planning, meeting logistics, agenda coordination, materials preparation and distribution, minutes, presentation and virtual-meeting support, attendance records, and follow-up.
Coordinate Board communications, onboarding, governance records, and other governance-related processes in partnership with the CEO and Executive Team.
Serve as a responsive and professional liaison between the Executive Office and members of the Board, supporting effective engagement and information flow.
Bachelor's degree preferred.

• 5-7 years of experience in executive-level administrative or operational support roles, with demonstrated leadership responsibility.
• Exceptional organizational, time-management, writing, and communication skills.

Strong judgment in determining what requires immediate attention, what can be handled independently, what should be delegated, and what can wait.
Strong relationship-building skills and the ability to secure information and follow-through from colleagues and stakeholders without formal authority.
Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
Ability to quickly learn and effectively use digital tools that support executive productivity, information management, CRM administration, workflow collaboration, and AI-enabled work.
Supervision :

~ Supports Executive Office budgeting, expense management, travel coordination, and governance-related administrative functions.
Project Management:
Supports execution of Executive Office priorities through coordination, scheduling, logistics management, follow-through, and administrative support related to CEO priorities, meetings, events, and governance functions.
Combination of desk work and occasional on-site event support.
Requires use of safe work practices with office equipment and adherence to safety regulations.
Manual dexterity, visual and auditory acuity needed.
Ability to travel locally and regionally.
Application Instructions: