Virtual EA

Inova Information Technology is looking for a dedicated Executive Assistant 2 to join the Team. This role will be full-time working Monday - Friday located in Fairfax, VA.

The Executive Assistant 2 compiles and maintains data/documentation to ensure availability of complete, accurate and current information. Composes, reviews, and prepares correspondences/presentations accurately and in a timely manner. Maintains calendars and coordinates meetings to ensure the most efficient and effective use of the time. Performs a variety of administrative activities to ensure the smooth and efficient operation of the office.

Benefits

Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.

Retirement: Inova matches the first 5% of eligible contributions - starting on your first day.

Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.

Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.

Work/Life Balance: offering paid time off, paid parental leave, flexible work schedules, and remote and hybrid career opportunities.

Responsibilities

Organizes and tabulates data, often of a highly confidential nature, and maintains routine and/or specialized databases using Excel, Access or other specialized database applications.

Organizes and expedites the flow of work through the office/department.

Possesses broad knowledge of overall corporate operations.

Assists in the preparation for executive meetings.

Designs, formats and showcases presentations/documents by using intermediate/advanced features of Microsoft Office applications (Word, Excel, Power Point); Responds to mail, faxes, and email accordingly.

Coordinates internal/external meeting arrangements by including invitation/registration process, facilities, catering/logistics as well as travel and hotel arrangements as needed.

Serves as gatekeeper by screening visitors/calls, responding to inquiries or referring them to other team members, scheduling meetings/calls and following up.

Possesses a knowledge of the functional area and system-wide impact of that function as well as major system issues with which executive is involved.

Minimum Qualifications

Education: HS Diploma/GED

Experience: 4 years of relevant office experience, including 2 years of reporting to a Senior Leader or Bachelor's Degree equivalent to 3 years of relevant experience

Preferred Qualifications

Demonstrated success supporting Senior Executives in high-stress, high-profile environments, with the ability to manage shifting priorities and maintain professionalism under pressure preferred.

Experience coordinating complex, high-volume calendars with exceptional attention to detail, accuracy, and follow-through preferred.

Proficiency in Microsoft Office Suite, particularly PowerPoint and Word, with the ability to create, format, and edit high-quality presentations and documents preferred.

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