Registrar I - Full Time

The School District Registrar is a full time, full year position and serves as the central point of contact for student enrollment, registration, withdrawals, residency verification and student record management. The Registrar ensures compliance with federal and state laws governing student records while providing exceptional customer service to students, families, schools and district staff. The position requires strong organizational skills, attention to detail, sound judgment and the ability to handle confidential information with professionalism.

Student Registration and Enrollment

Coordinate and oversee all student enrollment and registration processes for the school district.

Verify residency and eligibility requirements in accordance with district policies and the Massachusetts Department of Elementary and Secondary Education (DESE) regulations.

Process new student registrations, transfers, withdrawals, and re-enrollments.

Review documentation including proof of residency, guardianship, custody, birth certificates, immunizations, and other required records.

Ensure enrollment data is complete, accurate, and entered into the district's student information system

Student Records Management

Archive, retain, and purge student records according to state and federal retention requirements.

Coordinate residency audits in accordance with district policy.

Data Management

Ensure accurate coding of student demographic information.

Customer Service

Serve as the district's primary contact for registration and enrollment inquiries.

Provide courteous, professional assistance to families from diverse backgrounds.

Maintain knowledge of federal, state and local laws governing student enrollment and records.

Immigration-related enrollment protections

This work will be carried out in collaboration with school principals, school administrative assistants, counseling departments, special education services, the English Learner department, the nursing department, Transportation, Human Resources and district administration to ensure coordinated implementation across all relevant areas of the district.

Assist with enrollment during summer registration periods.

Support district initiatives related to student data accuracy.

Minimum of three (3) years of progressively responsible administrative experience

Experience in student registration, records management or school administration

Experience with Student Information Systems

Bachelor’s degree

Bilingual or multilingual skills

Frequent use of computers and standard office equipment

Occasional lifting of files and materials up to 25 pounds

Work is primarily performed in an office setting with frequent interaction with students, families, staff and the public.

Compensation is set in accordance with the Beverly Public Schools AFSCME School Administrative Assistants collective bargaining agreement.

Employment is contingent upon successful completion of a CORI and SORI background check and fingerprint-based national criminal history check, in accordance with Massachusetts law.