FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant Minivasive Pain and Orthopedics is looking for a full-time Administrative Assistant to join the team! The Administrative Assistant is responsible for providing administrative support to ensure efficient operation of the office. Supporting managers and employees through a variety of tasks related to organization and communication. Additionally, handling confidential and time sensitive material.

Essential Functions:

Welcomes new staff and ensure they are situated

Acts as first line of communication providing general support to visitors

Answers incoming calls and redirect calls when appropriate

Provides information, answers questions and request inquiries via email, telephone or in person

Receives, sorts, and distributes mail received

Produces and distributes correspondence memos, letters, faxes, and forms

Develops filing system to maintain administrative duties such as filing, copying, binding, scanning etc.

Maintains computer and manual filing systems

Orders and maintains office supplies

Organizes department manuals and ensures all team members have the most updated copy

Schedules meetings and appointments for the department

Takes accurate minutes of meetings

Assists in the preparation of reports and distribution

Maintains employees anniversary dates and birthday celebrations

Manages contact lists and accurate records of customer interactions

Performs other related duties as assigned

Knowledge, Skills, and Abilities:

Knowledge of administrative and clerical procedures, systems such as word processing, managing files and records

Strong attention to detail

Ability to adapt with flexibility

Ability to maintain effective and organized systems to ensure timely and accurate task completion

Strong computer knowledge including proficiency with MS Outlook, Word, and Excel

Excellent verbal and written communication skills

Ability to work independently and closely with diverse roles/team members

Education and Experience:

High School diploma or GED

Two (2) years of experience in an administrative role

Valid Texas Drivers License

Benefits:

3 Medical Plans

2 Dental Plans

2 Vision Plans

Employee Assistant Program

Short- and Long-Term Disability Insurance

Accidental Death & Dismemberment Plan

401(k) with a 2-year vesting

PTO + Holidays