Head of Finance (Full-Time)

Job Description Vizcaya Museum and Gardens is a National Historic Landmark and accredited museum in Miami, Florida ( The Director of Finance is responsible for leading all day-to-day finance operations with functional responsibility over accounting, accounts payable/ receivable, procurement, budgeting, monitoring expenses, payroll, financial statements, bank reconciliation, fiscal reporting and auditing. The position is a member of the Finance and Operations Team, reports to the Chief Financial & Operating Officer, and manages 5 full-time positions: Accounting Manager, Procurement Manager, Staff Accountant, Accounts Payable Coordinator and Accounting Analyst for Capital Projects and Grants.

Our mission is to preserve the estate’s cultural and environmental resources to engage people in connecting with the past, understanding the present and shaping the future. Oversee daily accounting operations in compliance with applicable non-profit accounting rules and regulations; maintain the organization’s accounting records and chart of accounts, refining the latter as the organization’s needs evolve.

• Lead the monthly and annual accounting closing process, including reconciliation with the Advancement Team; lead the annual audit process and tax filings.
• Prepare and present the Finance and Investment Committee package quarterly.
• Develop, provide and analyze complex financial reports for staff, the Board and the Finance & Investment Committee.
• Manage all phases of revenue accounting operations from sources such as admissions and tours, facility rentals, film and commercial/ personal photo shoots, special programs and events and concession leases. Manage all phases of accounts payable and ensure timely processing of payments to vendors.
• Prepare cash flow projections and other forecasts as required. Manage all phases of procurement to ensure timely processing of purchases and payments, good value and compliance with policies and procedures; Conduct monthly reviews of departmental financial statements with department directors to monitor expenditures and ensure alignment with approved fiscal year budget parameters.
• Work closely with all staff to educate them about finance and accounting procedures and to explore how to better support their needs.
• Perform other related duties and special projects as assigned.

• Bolster Vizcaya’s financial strength by supporting efforts to sustain and grow revenues and by playing an active role in pursuing funding opportunities.
• Proactively promote communication, collaboration and customer service.
• review and approve payroll, leave and overtime; set annual employee goals and evaluate performance.
• ensure your department understands and complies with Vizcaya’s policies and procedures; At least 7 years of progressively responsible accounting and financial management experience, including at least 3 years of supervisory experience.
• Bachelor’s degree in Finance, Accounting, Business, Public Administration or a related field.
• Deep and current knowledge of non-profit accounting theories and practices.
• Ability to produce, analyze and communicate meaningful insights about financial information.
• Demonstrated leadership, teambuilding, communications, project management and financial management skills.
• Positive attitude, good interpersonal skills, flexibility and commitment to collaboration, customer service, strategy and innovation.
• English fluency.
• Proficiency with Microsoft Office, including advanced-level Excel and intermediate-level PowerPoint.

Vizcaya Museum and Gardens offers competitive compensation with generous paid leave, retirement benefits, and robust medical and other insurance for full-time employees. The majority of work is done in an office setting, with some portion involving interaction with vendors, Board members, donors and other constituents on and off site. This is a full-time (40 hours per week), exempt position, typically working Monday-Friday. Evening and weekend work may be required.

Vizcaya Museum and Gardens is committed to equity and inclusion and is engaged in a strategic process to ensure that our staff, Board and volunteers reflect our community’s diversity. Vizcaya respects people of all backgrounds and does not discriminate based upon race, religion, color, national origin, ancestry, sex, pregnancy, childbirth, sexual orientation, gender identity, gender expression, age, marital status, familial status, status as a protected veteran, status as an individual with a disability, status as a victim of domestic violence, dating violence or stalking, or other applicable legally protected characteristics protected by law.

Company Description Vizcaya Museum and Gardens is a National Historic Landmark, accredited by the American Alliance of Museums and located on Miami’s spectacular Biscayne Bay. Vizcaya consists of 14 historic buildings on 50 acres of grounds, with approximately 2,500 objects and 40,000 archival documents. The Museum attracts nearly 200,000 visitors annually and is working to strengthen and extend its profile as a cultural resource throughout South Florida and the nation.
To diminish second-hand health hazards, risk of fire, and unwanted trash on Vizcaya's historic property. VMGTI's employees are not permitted to smoke tobacco or other substances, use vapor devices (including e-cigarettes), or use smokeless tobacco anywhere o the Vizcaya estate (including the Village and parking lots). Vizcaya Museum and Gardens is a National Historic Landmark, accredited by the American Alliance of Museums and located on Miami’s spectacular Biscayne Bay. Vizcaya consists of 14 historic buildings on 50 acres of grounds, with approximately 2,500 objects and 40,000 archival documents. The Museum attracts nearly 200,000 visitors annually and is working to strengthen and extend its profile as a cultural resource throughout South Florida and the nation.\r\n\r\nTo diminish second-hand health hazards, risk of fire, and unwanted trash on Vizcaya's historic property. VMGTI's employees are not permitted to smoke tobacco or other substances, use vapor devices (including e-cigarettes), or use smokeless tobacco anywhere o the Vizcaya estate (including the Village and parking lots).