ADMINISTRATIVE ASSISTANCE-REMOTE POSITION

Administrative Assistant

The State of Connecticut ( , Department of Mental Health and Addiction Services ( DMHAS ( ), Commissioner's Office is seeking an Administrative Assistant ( (PCN 23712) to join our team. This position will provide administrative support within our Executive Office in Hartford. Work Schedule: Monday - Friday

Work Hours: Full-time, 40 hours per week

Work Shift: First shift, 8:00 a.m. - Travel: Occasional in-state travel may be required.

This is a hybrid role with 4 days in-office required during the working test period. Increase telework flexibility may be available after, in accordance with State guidelines.

Professional growth and development opportunities.

Provide high‑level administrative support to Senior Leaders in the Commissioner's Office.

Maintain and update information systems used for funding application reviews, contract oversight, on‑site visits, and quality management activities.

Coordinate travel arrangements and prepare related documentation.

During emergency activations, support response activities, which may require occasional evening or weekend work.

MORE ABOUT THE AGENCY AND FACILITIES:

The State of Connecticut, ( Department of Mental Health and Addiction Services (DMHAS ( ), is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve.

A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment.

All state employees must adhere to Connecticut's Policy for a Drug Free Workplace ( .

FOR ASSISTANCE IN APPLYING:

You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.

List your earned credits and degrees from accredited institutions accurately on your application. you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.

Resume Policy: Per Public Act 21-69 ( , resumes are not accepted during the initial application process. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.

Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.

To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your Personal Status Board regularly.

To do this, log in to your Personal Status Board and select “Update My Contact Information.”

If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).

Interviews are limited to those whose experience and training are most aligned with the role. Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.

The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.

Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. WE’RE HERE TO HELP:

For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. In a state agency this class is accountable for independently performing the most complex tasks in providing both office administration and secretarial support for a major program.

Performs the most complex office administrative duties as described in the following areas:

TYPING:

Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;

Proofreads for content;

Edits using knowledge of grammar, punctuation and spelling.

Designs office filing systems;

Organizes and maintains files (including confidential files);

Maintains, updates and reviews references materials and manuals.

explaining department practices and/or policies) for own or manager's signature.

REPORT WRITING:

Acts for manager by interpreting established policies and procedures, etc.;

Troubleshoots by relieving manager of as much administrative detail as possible;

Screens letters, memos, reports and other materials to determine action required;

Arranges and coordinates meetings (including space and equipment);

Researches, assembles and coordinates meeting materials (e.g., from rough draft;

Prepares expense accounts;

Makes travel arrangements.

OFFICE MANAGEMENT:

Develops input and prepares documentation for office and/or department budget;

Coordinates budget control and monitoring;

Develops office and/or department procedural manuals;

Assists in interviewing and hiring office support staff;

Trains office support staff;

May supervise office support staff.

office administration and management;

department and/or unit policies and procedures;

operate office equipment which includes computers, tablets, and other electronic equipment;

operate office suite software;

Four (4) years of experience above the routine clerk level in office support or secretarial work.

College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

Experience providing direct administrative support to Chief-suite (C-suite) executives, including preparing confidential correspondence and serving as a liaison between executives and internal and external stakeholders

Experience coordinating comprehensive travel and logistics for executives, including multi-location site visits and industry conferences

Experience using advanced features of Microsoft applications, including creating pivot tables in Excel, designing polished presentations in PowerPoint, utilizing Outlook’s meeting and scheduling tools, and using cross-platform collaboration tools such as Teams and SharePoint

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online