Temp EA

Department of Transportation
Executive Secretary I
Category: Full Time
Bargaining Unit Code: RC014 Clerical Employees, AFSCME

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
com website.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home. No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

The Illinois Department of Transportation is seeking to hire an Executive Secretary I. The successful candidate will under the direction of the Bureau Chief of Administrative Services, independently performs secretarial duties functioning within the framework of organizational policies. Performs a variety of complex clerical and technical functions for the Division of Aeronautics.

As secretary to the Bureau Chief of Administrative Services, this position keyboards routine and non-routine correspondence and memoranda, as well as confidential materials regarding staff performance evaluations, disciplinary actions, and memos regarding personnel matters.
Performs support functions for the Division of Aeronautics staff as assigned by the Bureau Chief of Administrative Services.
Consults and advises the Bureau Chief of Administrative Services on departmental methods, procedures, and interpretations of departmental policies and programs.
Serves as receptionist for the Division of Aeronautics, receives visitors and directs them appropriately.
Qualifying State employees in the Upward Mobility Program shall have the stated requirements of this classification waived by successful completion of specific proficiency tests and training programs.

Prefers extensive knowledge of computer program applications.
Prefers ability to communicate clearly and effectively both orally and in writing.
The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.

The department offers extensive training and career advancement opportunities. Monday-Friday work schedule

• Flexible work schedules in several program areas (flexible time, hybrid scheduling)
• Health, Life, Vision, and Dental Insurance
• Pension Plan
• (Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Employees earn (3) paid Personal Days annually
• (13-14) paid holidays annually (based on start date)
• Tuition Reimbursement
• Employee Assistance Program and/or mental health resources

Work Hours: 8:00 AM - 4:30 PM Monday - Friday
Work Office: Division of Aeronautics/Bureau of Administrative Services
Office & Administrative Support

To utilize upward mobility contractual rights for this position, employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission . UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
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Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
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