FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant

Aquila Technology is seeking an Administrative Assistant to join our team in supporting one of the country's premier defense research organizations. The Administrative Assistant must be able to work both cooperatively and independently, set priorities, and manage multiple concurrent tasks accurately and reliably. The Administrative Assistant must be able to work effectively with a broad range of levels both within and outside the organization. The Administrative Assistant should have outstanding written, oral communication and organization skills are essential. This position requires handling of classified material.

Primary responsibility will be to help ensure smooth coordination and management of all administrative activities for highly dynamic offices. This will include managing training requirements, supporting onboarding and offboarding of new employees, coordinating meeting arrangements, standardizing and organizing processes, and supporting various special projects as needed. Additional responsibilities include answering phones, booking travel, processing expense vouchers, escorting visitors, processing electronic shopping carts and PCard purchases, maintaining supplies, entering timesheets, filing both paper and electronic information, and processing a variety of organizational forms.

5 years Administrative support experience

• 5 years Data entry experience
• 5 years Experience creating and booking travel reservations/itineraries
• 5 years Microsoft Office Suite (Word, Excel, PowerPoint, Visio, Outlook)

Benefits and Perks: Aquila team members experience the opportunity to be part of a fast-paced, customer-focused, and technically innovative work environment. Aquila strives to deliver the best of the best in technical services to our customers. 10 paid holidays 6 standard (New Year's, Memorial Day, Independence Day, Labor Day, Thanksgiving, and Christmas) 4 floating holidays prorated based on your day of hire:

• 1.5 paid days, or 12 hours, for approved volunteer work
• 1 week of paid maternity/paternity LOA after 1 year of Full-time employment
• Tuition & Training Reimbursement 5K annually for pre-approved, Eligible full-time team members who have completed a minimum of six (6) months of employment may apply for tuition reimbursement for approved, job-related courses taken through an accredited college or university. Team members must achieve a grade of "B" or better to qualify for reimbursement. Expenses related to training programs, certifications, books, materials, meals, transportation, or other non-tuition costs are not eligible under the Tuition Reimbursement Program. All tuition reimbursement requests must be submitted to and approved by the team member's Manager prior to course registration. Reimbursement will be issued upon successful course completion and submission of final grades and proof of payment.
• Cell Phone & Internet Reimbursed up to $150 monthly to cover cell phone, data, and home internet expenses. Aquila Technology will reimburse team members who work from home ONLY for cell phone/mobile device fees for work-related communications and/or operations each month. Employees eligible for this benefit must work remote 2 days a week or more to qualify.
• Buy Your Own Device (BYOD) Team members are eligible for reimbursement of up to $1,500 every three (3) years for the purchase of electronic equipment used to access corporate services. To qualify for this benefit, employees must have completed a minimum of six (6) months of employment and must agree to and sign the Device Minimum Configuration Form prior to reimbursement. Electronic devices eligible under the Buy Your Own Device (BYOD) program are limited to cell phones, laptops, and tablets.