FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Job Type: Full-Time Posted On: Fri Jul 10 2026 Job Description:
Position Summary, Administrative Staff Assistant II
This is a great opportunity for an enthusiastic, friendly, and organized person to work as an Office Manager with a team of engineers and technicians at the AIM Photonics TAP facility in Rochester, NY, support operations and business growth. The ideal candidate must be professional with good communication skills and have a strong desire to support and help others with administrative, customer service, and organizational tasks. Providing support to the engineering team that includes purchasing supplies and tools, organizing resources, maintaining inventories, tracking incoming and outgoing shipments, packing and shipping completed orders.
Assist with customer support and service through the use of CRM (Customer Relationship Management) software to document inquiries, organize technical support from the engineering team, generate quotes, and track the contracting process.
Perform clerical and administrative duties such as scheduling, purchase requisition creation, filing invoices, maintaining documentation, and completing forms.
Work closely with engineers involved in the exciting field of Integrated Photonics and helping host visitors, guests and vendors visiting AIM Photonics.
Minimum Qualifications, Administrative Assistant II
~ Bachelor's degree in business, communications, or related field OR associate's degree AND 5 years of relevant experience

Preferred Qualifications, Administrative Assistant II
At NY Creates we are dedicated to building a welcoming team. Medical, Vision, and Dental
Flexible Heath Spending and Dependent Care Accounts
Basic / Optional Life Insurance
Post-Retirement Health Insurance
Employer contribution of 7% of earnings to a Basic Retirement plan after meeting one year of service.
Optional employee contributed retirement account
NOTE: Some positions require access to export-controlled commodities, technical data, technology, software, or restricted programs where U.Department of Commerce's Bureau of Industry and Security, the U.The decision to pursue an export license application is at The Research Foundation for SUNY's sole discretion. Employment is with the Research Foundation for SUNY. The Research Foundation is an Equal Opportunity Employer, including individuals with disabilities and protected veterans.
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