FULL-TIME ADMINISTRATIVE PROFESSIONAL

Rafiki Coalition for Health and Wellness is a San Francisco-based nonprofit dedicated to eliminating health inequities and improving the lives of Black, African American, and marginalized communities in the Bay Area. For over 35 years, we have provided a safe, welcoming space where health, healing, and hope come together. We offer a holistic range of services, including free and low-cost health screenings, HIV prevention and care, mental health counseling, housing and economic support, fitness classes, and nutrition programs. Guided by a belief that wellness is more than the absence of illness, we embrace a whole-person approach that honors the cultural, social, and emotional needs of our community.
Our work is rooted in compassion, cultural humility, and a commitment to social justice. Every day, our team stands with our community to dismantle barriers, amplify voices, and create pathways to health and opportunity.
If you're looking to join a mission-driven organization where your work directly empowers individuals and strengthens communities, Rafiki Coalition is the place to make a meaningful impact
The Administrative Assistant performs a wide range of administrative and operational support activities for the agency's Human Resources and Finance functions. Under the supervision of the Controller and in coordination with HR leadership, this role supports recruitment and onboarding logistics, personnel file maintenance, benefits and payroll administration support, timekeeping and allocations, vendor invoice processing, and routine HR/Finance reporting. The Administrative Assistant helps ensure timely, accurate, and confidential handling of employee and financial information while supporting compliance with applicable federal, state, and local requirements.
1) Human Resources administrative support (recruitment, onboarding, records, compliance)

• 2) Benefits administration support
• 3) Payroll and timekeeping administrative support
• 4) Accounts Payable processing

Assist with a smooth flow of documents used to prepare monthly HR billing, i.e., Job postings, training subscriptions
Send bi-monthly notices to employee regarding timesheets due date
Coordinate the timely processing of employee changes to payroll records per Employee Action Form
medical, dental, vision, life insurance, etc.)
Assist with ensuring agency compliance with federal, state, and local labor laws
Respond to inquiries from federal, state, and local agencies as directed by the Human Resources Manager
Miscellaneous task as assigned in conjunction with Human Resources day-to-day operations and information management
Support accounts payable and expense processing by tracking due dates, following up on missing documentation, and reconciling supporting materials
Support contract/grant billing and earned revenue reporting by ensuring timesheets and allocation templates are accurate and submitted on time
High School Diploma

• 3+ years of administrative experience supporting Finance or HR functions (nonprofit or public sector preferred)
• Experience with payroll processing systems (ADP Workforce Now preferred) and timekeeping processes
• Working knowledge of accounts payable processes, expense documentation, and basic bookkeeping concepts
• Proficiency with Microsoft Office (especially Excel) and comfort working with databases/HRIS and accounting software (e.g., QuickBooks Online)
• Excellent attention to detail, data review skills, and ability to meet deadlines in a high-volume environment
• Demonstrated integrity and sound judgment when handling sensitive and confidential information
• Demonstrates ability to operate with the utmost degree of integrity, confidentiality and commitment to quality

Employment Type: Full-Time, 40 hours per week,
Application Instructions:
32-35 Hourly Wage