Head of HR Operations and Payroll

HR Operations Manager

This position serves as the primary commitment accounting officer for the Odum School of Ecology and handles human resource-related fiscal transactions for the school.

Responsibilities include hiring of staff, faculty, graduate assistants, and student workers; payroll reconciliations; financial transactions related to payroll costs; and strategic planning of fiscal year hiring of graduate assistants. The role also analyzes payroll budgets and advises the administrative financial director, program coordinators, and principal investigators on project-based timelines and commitment accounting issues. The position serves as the faculty affairs liaison and human resources liaison for Ecology and assists in the awarding of scholarships. Other fiscal duties include cross‑training for unit‑level accounting, deposit processing, purchasing, travel authorizations, payment requests, reimbursements, and account reconciliation.

Serve as the Faculty Affairs Liaison for the School

Manage the hiring/appointments of all faculty positions, including preparation and processing of all hiring documentation, publishing advertisements, providing guidance to search committees, moving applicants through the interview process, submit hiring proposals, and drafting and submitting offer letters to Office of Faculty Affairs.

Work closely with EOO, Office of Faculty Affairs, and/or University Human Resources to ensure compliance on all faculty affairs/faculty hires.

Work closely with the Office of Global Engagement for any faculty visa requirements; initiate visa requests for faculty hires.

Initiate any faculty position management changes in OneUSG Connect or UGAjobs.

HR Liaison Duties

Serve as the HR Liaison and secondary HR officer for the School.

Primary point of contact for all position management within the School; prepare and initiate all position management actions in UGAjobs and/or OneUSG Connect.

Prepare and process all staff, grad student, temporary employee, and non‑compensated affiliate HR hiring and/or terminations, including drafting of position descriptions, providing guidance to search committees, submitting hiring proposals, and assisting with onboarding.

Serve as subject matter expert on hiring procedures and policies, payroll and HR‑related financial policies and procedures within the school.

Serve as lead trainer for HR matters to Ecology employees.

Work with Administrative Financial Director to process visa requests for incoming and current employees.

Commitment Accounting / Payroll Processing Duties

Work with the Administrative Financial Director to develop and implement school payroll budgets and hiring plans.

Perform commitment accounting functions for the school, including managing payroll, preparing EDR and position funding changes, submitting supplement and ad‑hoc requests, and entering summer pay for faculty.

Initiate all payroll‑related financial transactions and commitment accounting (position funding/ EDR) transactions for the School within OneUSG Connect.

Maintain internal payroll update records and reconcile payroll expenses.

Monitor Ecology’s payroll accounts to ensure payroll budgets are maintained.

Manage all payroll processes for the school to include analysis and reconciliation of bi‑weekly and monthly payroll, payroll notifications and communications of early deadlines.

Identify payroll related issues and resolve them, in partnership with the Administrative Financial Director.

Work with business team members and other individuals to develop departmental policies and procedures to ensure efficient workflow.

Coordinate with individuals within the school and with the necessary central office(s) to resolve any issues.

Maintain working knowledge of UGA policies and procedures.

Attend as related meetings and Training and Development classes to improve skills and keep abreast of new and changing policies and procedures.

Cross‑train with other members of the Ecology Business Team.

Serve as backup for processing payment requests, travel authorizations/reimbursements, and UGAmart requisitions when other team members are out of the office.

For business continuity, maintain and regularly update the HR Operations Manager handbook to ensure information is current and consistent with applicable policies and procedures.

Bachelor’s degree in a related field or equivalent.

Extensive knowledge of UGA’s accounting and HR practices and procedures.

Ability to analyze financial data.

Training experience.

Sit at computer for long periods of time.

Drive, walk, ride bus or other to deliver materials across campus, as needed.

All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, veteran status or other protected status.

Recruitment Contact Name: Brooke Salter

Recruitment Contact Email: View email address on click.appcast.io Documents

Required Documents: