Academy Administrative Professional

Administrative Assistant
Under direction of the Campus Operations Manager & the Academic Director, facilitate the daily activities of the San Francisco Peninsula Campus (SFPC), & serve all SFPC students, faculty, staff, & guests. This position supports all campus operations, including admission, recruitment, student services, & academic programs.

• Administrative Support
• * As a first point of contact & representative of SMU, provide excellent service to all faculty, staff, students, & guests that adheres to regulations, policies, procedures & guidelines, including those related to privacy, safety & security.
• * Provide effective & timely communication & information handling within the campus, among campuses, & to external people or agencies.
• * Implement administrative procedures related to office functions, such as filing, record keeping, classroom/lab scheduling, inventory, compliance, & financial matters.
• * Utilize appropriate online/electronic systems to accomplish administrative tasks.
• * Provide staffing & support for University events.
• * Monitor & maintain necessary levels of all supplies for the campus, including office, classroom, & labs.
• * Assist faculty & staff with program-related activities such as arranging for copying, creation & distribution of documents for classes & school events.
• * Work in collaboration with appropriate University personnel to implement appropriate policies & procedures.
• * Provides services for recruitment, payroll, & personnel actions for faculty, staff, & student hires.
• * The items below are representative of the knowledge, skills, abilities, education, & experience required or preferred. The University has an institution-wide commitment to diversity, equity & inclusion. We strive to build a welcoming & supportive campus environment, & acknowledge that diversity is an educational imperative to achieve excellence.

Minimum of 3 years work experience in an administrative role Experience in higher education &/or medical/clinical settings preferred.
Proficient with the use of computers & technology, with an intermediate knowledge of Microsoft Office/365 programs (Teams, Word, Excel, PowerPoint), teleconferencing software/hardware, & database systems.
Good judgment & creative thinking to solve daily problems.
Ability to handle privileged information in a confidential manner.
Education: High School Diploma, or GED, required. Bachelor's Degree preferred.

ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE SUPPORT

DATABASE

DATABASE SYSTEMS

EXCEL

INVENTORY

MEDICAL/CLINICAL

MICROSOFT OFFICE

ADMINISTRATIVE TASKS

DATABASES

MICROSOFT EXCEL

MICROSOFT POWERPOINT

MICROSOFT WORD

OPERATIONS

OPERATIONS MANAGER

PAYROLL

Languages:
English
Completed High School (Diploma or GED)