Administrative Professional for Research Lab

Idaho National Laboratory is hiring an Administrative Assistant to work on our Talent Development team. Our team works a 9x80 schedule located out of our REC facility with every other Friday off .

Talent Development partners with every level of the organization - from frontline employees to senior leaders - to build the capabilities INL needs to deliver world-class science and innovation. Our team brings together learning design, organizational development, facilitation, and analytics to create development experiences that are practical, scalable, and tied to real performance outcomes.
The successful candidate will play a key role in ensuring seamless day-to-day operations by coordinating schedules, managing communications, and assisting with critical projects, all while fostering a collaborative and efficient workplace.
Compose, type, edit, and proofread a variety of documents, reports, and correspondence. Serve as the Point of Contact (POC) and escort for vendors performing maintenance on office equipment.
Receive, refer, and/or answer mail, walk-in, and telephone inquiries regarding organization activities.
Support office operations by coordinating requests for information or providing general direction to others across INL.
Coordinate travel accommodations for the organization and prepare travel expense records.
Handle project classified and unclassified sensitive data and materials according to protocol while maintaining vigilance against security infractions and violations.
Maintain office records and files, ensuring confidentiality and security of sensitive and controlled documents.
Facilitate phone/move requests, and other maintenance and service requests for employees. Level 3: Graduation from high school or equivalent and a minimum of 4 years of relevant working experience.
Experience providing administrative support in a professional office environment, including coordinating logistics, following established procedures, and delivering direct support to technical staff such as scientists, managers, and leadership
Experience coordinating or supporting projects, including gathering information, tracking progress, and preparing summary materials.
Experience and demonstrated proficiency with Microsoft Office tools (Word, Excel, PowerPoint, Outlook) with the ability to create charts, graphs, and formatted documents.
Experience managing sensitive, confidential, or controlled documents in accordance with established protocols.
At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.

The employee is frequently required to stand, walk, sit, bend, operate a computer keyboard or type, handle materials, or reach with hands and arms performing the essential functions of the classification. The duties require sitting for long periods, accessing stored file boxes and file cabinets, and moving and organizing physical file materials. Specific vision abilities required by this classification include close vision, distance vision, depth perception and ability to adjust focus, conduct research and inspect materials. Sufficient clarity of speech and hearing abilities required by this classification includes those which permit the employee to discern verbal instructions, communicate effectively in person, by telephone or electronic mail. While performing the duties of this classification, the employee works in an office setting where the noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Benefits and Relocation

• Medical, Dental, Vision, and Flexible Spending Accounts
• 401(k) with a 4.2% employer contribution and up to 4.8% match (regular positions) or self-contribute access (postdoctoral positions)
• Paid time off (personal leave)
• Employee Education Program (tuition assistance for eligible positions)
• Comprehensive Relocation Package
• At this time, BEA will not sponsor any H1-B visas obtained outside of the United States of America (U.S.A.), including consular visas.

INL is a science-based, applied engineering national laboratory dedicated to supporting the U.Department of Energy's mission in nuclear energy research, science, and national defense. With more than 6,300 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to change the world's energy future and secure our nation's critical infrastructure.
Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure.
Our vision is to change the world's energy future and secure our nation's critical infrastructure.
Selective Service Requirements:
To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.