Academy Administrative Professional

Job Description
The Stanford King Center on Global Development is a Stanford University research center working to improve the lives of the world's poor. Operating under the Stanford Institute for Economic Policy Research (SIEPR), the Stanford King Center catalyzes Stanford's distinctive strengths in global poverty and development research to turn path-breaking research into real-world results. To this end, the King Center supports research initiatives that unite Stanford faculty working on different areas of international development, including big data for development, governance and service delivery in Africa, conflict and polarization, and global productivity and economic growth. The King Center provides hands-on research and experiential learning opportunities for students eager to explore the challenges and opportunities of the developing world, and funds original student research. The center aims to help shape policy and practice by sharing insights from center-supported research. The center disseminates research by its affiliated scholars through events, digital media and policy notes and works to foster discussions about successes and challenges in poverty alleviation and global development.

POSITION SUMMARY:

The Stanford King Center on Global Development seeks an Administrative Associate to provide administrative and operational support for the King Center's programs, activities, and events. The Administrative Associate will be the first contact for inquiries about the center and its programs and the liaison for center visitors. The Administrative Associate will provide administrative support for student programs and faculty research initiatives and work with the center's event planner in planning and executing conferences, speaker series, and other events throughout the year. The Administrative Associate will process a variety of financial transactions using Oracle Financials, support travel arrangements including international travel, and other duties as assigned.
The successful candidate is a highly motivated self-starter and should thrive on interacting with multiple constituents and supporting a variety of projects in a fast-paced environment. We are looking for a friendly and efficient team member to provide informed, coordinated, timely, and proactive support. The ability to foster community with students, faculty, and staff is central to the job. This position reports to the King Center's Administration and Finance Manager. This is a 100% FTE on-site position. Past experience at Stanford is a plus.

CORE DUTIES:

Respond toinquiries, anddetermine andtakeappropriate action asrequired. Serve as aresourceregardingadefinedsetof policies andprocedures.
Perform dutiesassociated withscheduling, organizing,andoperatingconferences, seminars, andevents, includingrecommendingvendors forservices,overseeing theproduction anddistributionofmaterials,coordinating logistics,andservingasliaisonwithinternalandexternal vendors.
Draftand/or generate routinecommunications;coordinate production(formatting, copying, etc.) anddisseminationof documents,suchaspresentations,course handouts,grantproposals, conference andseminar materials,reports,brochures,anddisplays.
Planandschedulecalendar(s) basedonconsultation, resolvecalendaring conflicts,andarrange travelincompliance withunit, university, andsponsor policies.
Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
Maintainoffice suppliesand equipment;obtain vendorquotations,as needed. Coordinateoffice moves.
Mayserveasthepointofcontactforgeneralmaintenance,healthandsafety,andother facilityconcerns withintheunit(s);reportanyincidentsorpotentialsafetyproblems toappropriate representatives.Trackcompletionofrequiredtraining.
Maintain approved content on websites.
May perform human resourcestransactionalsupport, e.g.timecards, 19s, and/orfacultyaffairs support.
Mayguideandtrainstudentand/orcontingentworkersincludingscheduling,assigning,andprioritizingworkloads,settingappropriatedeadlines,andreviewingworkforqualityandtimeliness.
A BACKGROUND CHECK IS REQUIRED OF ALL FINAL CANDIDATES. FOR CONSIDERATION, PLEASE SUBMIT RESUME AND COVER LETTER.
Qualifications:

MINIMUM REQUIREMENTS:

Education & Experience:
High school diploma and three years of administrative experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Proficient computer skills and demonstrated experience with office software andemail applications.
Demonstrated success in following through and completing routine tasks.
Strong organizational skills and attention to detail.
Strong verbal and written communication skills.
Excellent customer service and interpersonal skills.
Ability to prioritize and multi-task.
Certifications and Licenses:
None

PHYSICAL REQUIREMENTS : *

Constantly perform desk-based computer tasks.
Frequently sitting.
Occasionallystand/walk, reach/work above shoulders, grasp lightly/fine manipulation,grasp forcefully, use a telephone,sort/file paperwork orparts,lift/carry/push/pullobjects thatweigh upto 10pounds.
Rarely twist/bend/stoop/squat, kneel/crawl.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

~ This is a fulltimeinperson campus office position.

WORK STANDARDS:

InterpersonalSkills:Demonstrates theability toworkwellwithStanfordcolleagues andclientsandwithexternalorganizations. PromoteCulture of Safety:Demonstratescommitmenttopersonalresponsibilityand valueforsafety; communicatessafety concerns;usesand promotessafe behaviorsbasedon training and lessonslearned. Subjectto andexpected to comply withallapplicableUniversitypoliciesandprocedures,includingbutnotlimitedtothepersonnel policiesandotherpoliciesfoundintheUniversity's AdministrativeGuide, : //adminguide . stanford . edu . Why Stanford is for You Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with: Freedom to grow. We offercareerdevelopmentprograms,tuition reimbursement,orauditacourse. Join a TedTalk,filmscreening,orlistentoarenownedauthoror globalleaderspeak. A caring culture. We provide superb retirementplans, generoustime-off, and family care resources. A healthier you. Climb ourrockwall, or choosefrom hundredsof health or fitnessclassesat ourworld-classexercisefacilities. We also provide excellenthealth care benefits. Discovery and fun. Stroll through historic sculptures, trails, and museums. Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more! The expected pay range for this position is $31.97 to $38.40 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website :/lc ardinalatwork.stanford.edu l benefits-rewar provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process. The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned. Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form ( . Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.