FULL-TIME ADMINISTRATIVE PROFESSIONAL

Full-time
The Consulting Engineers Group, Inc.® (CEG®) is a 100% employee-owned (ESOP) S-Corporation professional services engineering firm. For more than 55 years, CEG has provided specialty precast engineering consulting services for projects across the United States. Our projects range from parking structures to stadiums and arenas! As a leader in precast concrete specialty engineering, we understand the importance of a strong foundation which is why we put people first. We all have a shared interest in each other’s success fostering a culture of collaboration and success. CEG is dedicated to employee growth, skill development, and career advancements through diverse experiences through a flexible work environment that supports each other across various functions.

CEG currently has three office locations in the United States with a total of more than 125 employees operating on site and remotely across the nation. Those office locations are Albuquerque (New Mexico), Mt. In addition to our US offices, we have international office locations in the Philippines, Turkey, Mexico, Vietnam, South Korea, Tokyo, and Ukraine. For more information about our company, visit our website at cegengineers.The Administrative Assistant provides comprehensive administrative and office operations support to ensure the efficient day-to-day functioning of the office. This role serves as a central point of coordination for communications, scheduling, recordkeeping, and routine accounting and HR administrative tasks. The Administrative Assistant works to support internal business operations, maintain organized systems, and uphold confidentiality and professionalism across all activities. This is a full-time (40hrs/week), onsite position in Albuquerque, NM reporting to the CEO of the Company.

Provide general administrative support, including filing, data entry, document preparation, and record maintenance

Answer, monitor, and route phone calls, emails, and voicemail in a professional manner; ensure clients and internal team members know how to make contact, escalating urgent matters as needed

Schedule meetings, manage calendars, coordinate logistics, and prepare meeting materials

Prepare, edit, and distribute reports, presentations, memos, and internal communications

Maintain electronic and physical filing systems for administrative, project, HR, and accounting records

Coordinate maintenance of office equipment and facilities-related needs

Maintain office supply inventory and submit supply requests

Update billing spreadsheets by the 20th of each month

Submit and track credit card receipts via Dropbox; support monthly credit card reconciliation

Assist with expense reports, invoices, accounts payable/receivable functions, and basic tracking or reconciliation

Support onboarding and offboarding administrative tasks, including paperwork, system access coordination, and policy administration

Perform other administrative and office support duties as assigned in support of all staff

Professional demeanor and customer-service mindset

Professional phone etiquette and customer-service orientation

Ability to handle confidential information with discretion

Experience with scheduling, document preparation, and office coordination

Experience supporting billing, expense tracking, or AP/AR functions preferred

Experience supporting HR administrative processes (e.g., Proficiency in Microsoft Office (Word, Excel, Outlook);

Experience with other office systems or HRIS platforms a plus

Advanced knowledge of Excel, including PivotTables, complex formulas, and data analysis

High school diploma or equivalent required; associate degree or administrative coursework preferred

1-3 years of administrative or office support experience preferred

Must be able to travel up to four times per year

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, childbirth, sexual orientation, national origin, disability, age, or veteran status.