Administrative Position - Scanning

Job Description

Job Description Benefits:

• 401(k)
• Competitive salary
• Dental insurance
• Flexible schedule
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Tuition assistance
• Vision insurance

Job Summary

We are seeking a motivated and outgoing an Administrative Operations Coordinator to join our team in our Queens, NY location. In this role, you will provide a variety of clerical and administrative support to our employees, ensuring the office runs smoothly and efficiently. You will support day-to-day administrative operations.

Responsibilities

Scheduling, meeting preparation, calendar management, filing, scanning, and office coordination.

Assist internal departments with document tracking, organization, and deadline management.

Support onboarding tasks, administrative forms, and internal documentation needs.

AP/AR and office operations coordination.

Project documentation and compliance support.

Help create content for internal and external communicators.

Ensure compliance with brand guidelines, writing standards, and submission.

Assist with preparation of RFIs, RFQs, and RFP submissions.

Coordinate proposal components across departments (Estimating, PMs, subcontractors).

Draft, review, and update project sheets, resumes, capability statements, and forms.

Help prepare materials needed for business development outreach.

Qualifications

• Bachelor Degree or administrative training is preferred.
• 3 to 5 years experience as an Office Coordinator or in construction setting.
• Adobe Creative Suite (InDesign, Illustrator, and Photoshop).
• Familiarity and knowledge with AEC terminology and proposal processes is a plus.
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
• Highly organized with excellent time management skills and the ability to prioritize projects

Benefits:

• 401(k)
• Bonus based on performance
• Competitive salary
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Training & development
• Tuition assistance
• Vision insurance

Benefits/Perks

Competitive Compensation

Paid Time Off

Career Growth Opportunities