Secretaries-Permanent and Substitutes

On-Call Substitute Position
Training is required that the district will provide upon hire.
Experience and/or training with cultural, ethnic, and language diversity preferred
Successful Washington State Patrol and Federal Bureau of Investigation Fingerprint Clearance
Proof of Immunization (if born 1/1/57 or later)
I-9 Employment Eligibility in compliance with the Immigrations Reform and Control Act
Completion of all district-required training thirty (30) calendar days from hire date
If you wish to be considered for permanent employment, you must upload one of the following documents to your application and apply for a permanent position:

high school diploma OR
high school transcript with graduation date OR
In the absence of the regular employee, the Substitute Secretary is responsible assisting with the coordination daily workloads and activities of school office or department; communicating with and providing customer service to students, parents, staff, and/or outside agencies or vendors to meet district needs; preparing and processing a variety of documents, invoices, orders, etc.; processing a variety of district, state, or federal documents; inputting of data into computer (student, financial, budget); and monitoring budgets, grants, funds, and inventories as assigned.
Provide customer service to students, parents, staff, and community including answer telephone, greet and direct visitors, resolve conflict, disseminate information, etc.
Answer incoming calls on multi-line telephone, direct callers as appropriate, and take and refer messages
Coordinate building functions and activities including telephone, intercom, alarm, security, equipment inventory; arrange field trip transportation; and verify and secure substitutes, etc.
Explain documents and requirements and answer procedural inquiries
Operate a variety of office equipment
Perform data entry, word processing, spreadsheet, and database functions
Monitor, maintain, and retrieve information for enrollment, budgets, grants, funds, inventories, etc. Create and maintain a variety of files (computer and hard copy including confidential files) to ensure accurate, up-to-date information is available
Prepare and process various district documents including travel requests, purchase orders, timesheets, calendars, correspondence, memos, budgets, reports, etc. to provide information to district, staff, students, parents, and community
Prepare and process various district documents to meet district, state and/or federal regulations
Identify account coding and distribution by school
Input various data into computer systems (student, financial, budget) to meet district, state, and federal regulations
Order supplies, materials, and repairs as necessary
Monitor student workers in office area
Comply with all district policies and procedures
Knowledge of proper English grammar, spelling, and usage in both oral and written communication
Knowledge of effective office operations and procedures, and alpha-numeric filing systems, district account codes, policies, and procedures, and state and federal policies and procedures
Knowledge of basic accounting principles and budget, financial, and statistical record keeping
Working knowledge of district-adopted software including Microsoft Office Suite, Gmail, Substitute Online, and WESPaC
Ability to operate a variety of office machines including telephone, copier, 10-key calculator by touch, dictation machine, PC computer, etc.
Ability to handle confidential matters and information in a professional manner
Ability to compose, edit, and format documents using different software programs
Ability and willingness to upgrade skills to maintain the highest level of efficiency and high quality work
This is an office job. must be able to work at a computer monitor for prolonged periods; The employee is required to deal with distraught and/or angry persons, may be required to care for ill or injured children, and is exposed to infectious diseases carried by children. The substitute shall be evaluated periodically by the Building Principal or Department Administrator or assigns pursuant to the currently established district procedures and evaluation criteria.
Marysville School District complies with all federal and Washington State rules and regulations and will provide equal employment opportunity and treatment for all applicants and staff in recruitment, hiring, retention, assignment, transfer, promo, and training. Such equal employment opportunity will be provided without discrimination with respect to race, creed, national origin, age, honorably discharged veteran or military status, sex, sexual orientation including gender expression or identity, marital status, the presence of any sensory, mental or physical disability or the use of a trained dog guide or service animal by a person with a disability. The district will provide equal access to school facilities to the Boy Scouts of America and all other designated youth groups listed in Title 36 of the United States Code as a patriotic society.
The following Marysville School District employees/departments are designated to address questions and complaints of discrimination:

Executive Director of Equity and Family Engagement; Executive Director of Equity and Family Engagement;