Construction - EA

Executive Assistant
Reeder General Contractors, Inc.
Administrative

Job Type: Full-time

REEDER is a Construction Management firm specializing in institutional construction and we are looking for new talent! We are seeking a highly organized and proactive Executive Assistant to support our leadership team. This role is crucial in managing calendars, coordinating travel, preparing documents, and facilitating communication. Prioritize appointments based on the company’s projects and business needs. Travel Coordination

Secure travel arrangements and all logistics related to business travel, site visits, client meetings.

Handle complex itineraries to ensure seamless travel experiences.

Plan, organize, and coordinate professional and private events Assist in the planning, coordination, and execution of special projects and initiatives.

Document Preparation

Maintain & update databases, records, and filing systems to prepare regular status reports.

Draft, proofread, and prepare presentations, reports, and meeting materials.

Screen and direct phone calls and emails

Serve as the liaison between the leaders’ and internal or external stakeholders, including clients, contractors, and senior management.

Draft memorandums and prepare responses on behalf of the leaders’.

Project Assistance

Support project teams with assigned tasks

Monitor and track ongoing construction projects.

Prepare reports, collecting updates from project managers, and ensuring the leaders’ are informed of key project developments.

Ensure accurate financial reporting for travel, client meetings, and project-related expenditures.

Assist in monitoring and reviewing departmental or project-specific budgets.

Tax Planning Support

Ensure all entities remain compliant with tax regulations by tracking important tax deadlines

Manage timely entity-specific tax filings and document preparation for tax purposes.

Collaborate closely with the company’s accountants or tax advisors on tax compliance tracking.

Entity Document Planning and Compliance

Assist in preparing and organizing entity formation documents, such as articles of incorporation, partnership agreements, or operating agreements.

Assist in organizing and maintaining documents related to legal compliance.

Handle sensitive information regarding business strategies, financials, and personnel discreetly and professionally.

Research and Analysis

Conduct research on industry trends, competitors, and project-specific data to support the leaders’ in decision-making.

Help prioritize and delegate tasks on behalf of the leaders’, particularly when it involves project deadlines or client requests.

Event Planning

Organize and manage events, such as company events, client luncheons, industry conferences, or team-building activities, often working with other departments, vendors and contractors.

Bachelor’s degree or equivalent experience.

Proven experience as an Executive Assistant or in a similar administrative role.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Health Insurance: Competitive health insurance plans that cover a variety of medical needs. Dental and Vision Coverage: Comprehensive dental and vision plans to keep you and your family healthy.

401(k) Retirement Plan: Enjoy a 401(k) plan with a 3% company contribution to help you save for your future.

Employee Engagement: Participate in various employee engagement programs that promote teamwork, development, and community involvement

REEDER General Contractors is committed to providing a workplace free from discrimination or harassment. We expect every member of the REEDER community to do their part to cultivate and maintain an environment where everyone has the opportunity to feel included, and is afforded the respect and dignity they deserve.

Decisions related to hiring, compensating, training, evaluating performance, or terminating are made fairly, and we provide equal employment opportunities to all qualified candidates and employees. J-18808-Ljbffr Reeder General Contractors