PT Temporary EA

Executive Assistant
Under limited supervision, the Executive Assistant will provide a range of support activities for a department, which requires specialized knowledge and comprehensive administrative, organizational and operational skills. Employees in this classification are responsible for participating in operational planning and coordinating the development and administration of departmental operating policies and procedures. Duties include performing day-to-day operations of answering phones, assisting visitors, preparing departmental requisitions, disbursements and purchase orders, communicating with outside vendors, creating and preparing correspondence, scheduling meetings, providing assistance with project planning and research, preparing travel arrangements, and processing payroll.
Bachelor's Degree preferred.
Minimum Experience/Training:

Five years of administrative, office, or related experience required.
Prior light bookkeeping and office management experience desirable; administrative support experience preferred.
Excellent organization and administrative skills required.
Knowledge of basic bookkeeping principles and office management best practices preferred.
Daily – 30%: Oversees and/or performs a range administrative activities for the department or organizational unit; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit.
Daily - 20%: Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation.
Daily – 10%: Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives.
Daily - 10%: Responds to inquiries requiring a general understanding of work-area policies and procedures. Sorts and distributes mail and materials within own or local offices. Daily – 10%: Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, reviewing and controlling incoming and outgoing correspondence, and following up on operational commitments.
Daily – 5%: Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems, as required.
Schedules complex appointments, meetings, and travel arrangements working with multiple calendars and constituents.
Trains and coordinates work of lower-level, office support staff, student employees, and/or temporary staff
Ability to multi-task and oversee multiple initiatives and projects for the department/unit
Advanced computer software skills required. Requires general understanding of own work and how it impacts operations outside own work unit.
Ability to recognize needs of unit and how it impacts other areas at College and understand own role relative to all areas.
Excellent interpersonal and communication skills in order to represent the work area and the larger Broward community
Knowledge of Microsoft Office products required.
We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty.
Affordable High Quality Healthcare Insurance (Medical, Dental & Vision)
Retirement Options – Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan
Winter and Spring Break Off
Tuition Assistance and Tuition Reimbursement are available to employees and family members
Job Status: Full time Regular
Work Shift: First Shift
Work Schedule: Monday-Friday/Weekends/Varies
Comments: To be considered for this position, a completed online employment application form along with a resume and unofficial transcript are required.
Position Classification: Professional Technical Staff (PTS)
An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to View email address on click.appcast.io report must be attached with the application and submitted by the application deadline. Please note that multiple documents can be uploaded in the "Resume/CV/Transcript/License/Certification" section of the application**
Please refer to link with the instructions on how to submit an application with multiple documents.
Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification. For inquiries regarding Title IX and the college's non-discrimination policies, contact the Vice President for Talent and Culture at View phone number on click.appcast.io, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309. Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at View email address on click.appcast.io.