Administrative Position - Scanning

Job Description
Job Description Benefits:

• Health insurance
• Paid time off
• Vision insurance
• 401(k)
• 401(k) matching
• Company parties
• Dental insurance

OVERVIEW & JOB SUMMARY

The purpose of the Administrative Assistant position is to ensure that day to day business activities are supported and enhanced. The role the Administrative Assistant includes a broad range of duties including: customer service, clerical activities, phone responsibility and general support of the administrative staff.
The Administrative Assistant will play an integral role in in the company’s efforts of upholding the Vision Statement of Cassiel DBA Visiting Angels, which states, “We provide a profoundly remarkable experience”.

DUTIES AND RESPONSIBILITIES

Office Services
Administrates the reception area to ensure effective telephone and mail communications, both internally and externally, to maintain professional environment and culture
Serve visitors by greeting, welcoming, directing and announcing them appropriately
Answer, screen and forward incoming phone calls, as needed to individuals, departments or offices, while providing basic information when needed.
Distribute incoming and prepare outgoing mail
Maintain the reception/entry and conference areas in a professional manner
Purchase and manage use of office supplies
Maintain security by following procedures and controlling access to the rest of the office
Update contact information
Perform other clerical duties such as photocopying, scanning, etc.
Administrative Support
Coordinates overall administrative activities for the office & assist, as requested by staff
Maintain and communicate company calendar and schedule of training
Perform scheduling tasks as directed by Managers and Directors utilizing WellSky
Assist in preparing employee orientation and class materials, assessment folders & Client communications
Maintain Caregiver files, records, data
Make badges for new hires and replacements
Send correspondence letters and cards, as requested by staff
Schedule and organize meals for trainings and other organized events

Administrative Assistant Job Description
Human Resources
Distribute employee communications (handbooks, 401K eligibility, monthly safety tips, updates, notices, etc.)
Compile and keep up to date hiring documents and information packets (current I-9, tax documents, etc.)
Assist with employee recognition activities
Inform, follow up, receive and upload Annual trainings, expirations on necessary files, completion of WOTC questionnaires, etc.
Marketing
Communication of Referral contacts/phone calls
Compile marketing materials (assessment folders) and communication Notebooks for client services
Schedule and organize meals for trainings and other organized events
Qualifications
Able to work in an environment with a high level of activity
Interpersonal and communication skills
Customer service orientation
Attention to detail
Proficient computer skills